Associate Inventory Manager Jobs in Gaithersburg, MD

POSITION SUMMARY: The Supervisor, Inventory at SriSai Biopharmaceutical Solutions, LLC (SBS) is responsible for the day-to-day supervision and coordination of inventory activities to ensure accurate receipt, storage, movement, staging, and documentation of materials and finished goods.
This position ensures that inventory operations are performed in accordance with current Good Manufacturing Practices (cGMP), Good Documentation Practices (GDP), applicable Standard Operating Procedures (SOPs), safety requirements, and company policies.
The Supervisor provides daily direction to Inventory Associates, monitors workflow and priorities, supports inventory accuracy and reconciliation activities, and ensures proper material identification, segregation, labeling, and traceability. The position works closely with Inventory Management, Shipping & Receiving, Production, Quality Assurance, and other departments to support timely and compliant operations.
Principal Responsibilities and Tasks
The statements below reflect the general nature and scope of work assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Management may assign additional duties and responsibilities as needed, in alignment with business needs and applicable laws.
Essential Functions:
Inventory Operations and Material Control

• Supervise daily inventory activities including receiving, storage, material movement, staging, picking, replenishment, and issuance of materials.
• Ensure inventory transactions are completed accurately and in a timely manner within the applicable ERP or Warehouse Management System (WMS).
• Verify that materials are properly identified, labeled, stored, and segregated according to their status, including quarantine, released, rejected, or other designated classifications.
• Monitor inventory levels and material availability to support production and operational requirements.
• Coordinate material staging and kitting activities according to production schedules and departmental priorities.
• Ensure appropriate handling, storage, and movement of temperature-sensitive or controlled materials when applicable.
• Support cycle counts, physical inventories, and inventory reconciliation activities.
• Investigate inventory discrepancies and escalate significant issues to Inventory Management.
• Assist with documenting inventory adjustments and corrective actions in accordance with established procedures.

Leadership and Team Supervision

• Provide daily work assignments, priorities, and operational direction to Inventory Associates.
• Monitor employee performance, productivity, attendance, and adherence to departmental procedures.
• Provide hands-on coaching and training related to inventory procedures, documentation requirements, material handling, safety, and applicable SOPs.
• Ensure employees are trained and qualified before independently performing assigned inventory tasks.
• Promote accountability, teamwork, professionalism, and adherence to SBS's RICE values.
• Identify performance or training concerns and communicate them promptly to Inventory Management.
• Support onboarding and training of new Inventory Associates.
• Conduct routine team communication to ensure employees understand daily workload, priorities, operational changes, and compliance expectations.

Compliance and Documentation

• Ensure inventory activities are performed in accordance with cGMP, GDP, SBS procedures, and applicable regulatory requirements.
• Review inventory documentation for completeness, accuracy, and compliance with Good Documentation Practices.
• Ensure material movements are traceable and appropriately documented.
• Maintain accurate inventory records and support documentation needed for audits, investigations, and inventory reconciliation.
• Immediately report documentation errors, material discrepancies, damaged materials, labeling issues, or potential compliance concerns to management and Quality Assurance as appropriate.
• Assist Quality Assurance and Inventory Management with internal and external audits, investigations, CAPAs, and material disposition activities.
• Ensure employees follow established SOPs, work instructions, safety procedures, and applicable EHS requirements.

Workflow and Operational Coordination

• Monitor daily workload and allocate personnel according to operational priorities.
• Coordinate with Shipping & Receiving, Production, Quality Assurance, and other departments regarding material availability and movement.
• Communicate inventory shortages, discrepancies, delays, or other operational risks to Inventory Management.
• Ensure priority materials and operational requests are addressed according to established timelines.
• Support efficient warehouse organization and material flow.
• Escalate operational issues that may impact production, customer commitments, compliance, or safety.

Inventory Accuracy and Reconciliation

• Support routine cycle counts and scheduled physical inventory activities.
• Compare physical inventory against electronic inventory records and identify discrepancies.
• Assist with root-cause investigations related to inventory variances.
• Ensure identified discrepancies are properly documented and escalated.
• Monitor adherence to inventory control procedures designed to prevent loss, misplacement, incorrect transactions, or documentation errors.
• Support monthly and annual inventory reconciliation activities as requested by Inventory Management and Finance.

Continuous Improvement

• Identify opportunities to improve inventory accuracy, workflow, material organization, documentation, and operational efficiency.
• Support Lean, 5S, and other continuous improvement initiatives within the warehouse and inventory areas.
• Participate in departmental and cross-functional improvement projects.
• Encourage team members to identify and communicate operational improvement opportunities.
• Assist management with implementing revised procedures, workflows, and inventory controls.

Safety and Warehouse Compliance

• Promote a safe working environment and ensure employees follow applicable OSHA, EHS, and SBS safety requirements.
• Ensure required Personal Protective Equipment (PPE) is used appropriately.
• Report unsafe conditions, equipment concerns, incidents, or injuries in accordance with SBS procedures.
• Support safe material handling and proper use of warehouse equipment.
• Ensure aisles, storage areas, workstations, and inventory locations remain organized and free of avoidable hazards.

Cross-Functional Collaboration

• Partner with Shipping & Receiving, Production, and Quality Assurance to support timely and accurate material movement.
• Coordinate with Inventory Management regarding staffing, priorities, inventory discrepancies, and operational concerns.
• Support Finance during inventory reconciliation activities.
• Collaborate with HR and Training to help ensure Inventory Associates remain current with required training and qualifications.
• Maintain professional communication with internal departments regarding inventory requirements and operational priorities.

Other Duties as Assigned

• Perform additional duties in alignment with evolving business priorities and departmental goals.

Physical and Environmental Requirements:
This position may involve physical and environmental demands as determined by its essential functions. These requirements are outlined in the attached Physical and Environmental Requirements document.
SriSai Biopharmaceutical Solutions, LLC (SBS) complies with all applicable federal, state, and local laws, including the Americans with Disabilities Act (ADA). Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
WHAT SUCCESS LOOKS LIKE

• Inventory transactions and records are completed accurately and on time.
• Inventory accuracy is consistently maintained at established departmental targets.
• Materials are correctly identified, labeled, segregated, stored, and traceable.
• cGMP/GDP documentation is accurate, complete, and audit-ready.
• Cycle counts and inventory reconciliation activities are completed according to schedule.
• Inventory discrepancies are identified, investigated, documented, and escalated promptly.
• Materials are staged and available according to operational and production requirements.
• Inventory Associates consistently follow SOPs, safety requirements, and documentation practices.
• Warehouse and inventory areas remain organized, safe, and operationally efficient.
• Strong communication and teamwork support timely operations across departments.
• Team members demonstrate accountability, engagement, and continued professional development.

QUALIFICATIONS
Required:

• Associate degree in Supply Chain Management, Logistics, Operations, Business Administration, or a related field; equivalent relevant experience may be considered.
• Minimum of 2-4 years of experience in inventory control, warehouse operations, materials management, logistics, or a related environment.
• Previous experience providing work direction, team leadership, training, or supervision.
• Working knowledge of inventory control practices, cycle counting, reconciliation, and material traceability.
• Understanding of Good Documentation Practices (GDP).
• Ability to work effectively within established SOPs and controlled procedures.
• Strong organizational, analytical, and problem-solving skills.
• Ability to prioritize multiple operational requirements in a fast-paced environment.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience using an ERP, inventory management system, or Warehouse Management System (WMS).
• Strong written and verbal communication skills.
• Ability to collaborate effectively with cross-functional departments.

Minimum Education & Experience Requirements
Education
Associate degree in Supply Chain Management, Logistics, Operations, Business Administration, or a related discipline.
OR
An equivalent combination of education and relevant inventory or warehouse experience.
Experience
2-4 years of inventory, warehouse, logistics, or materials management experience.
Experience within a regulated, pharmaceutical, biotechnology, medical device, or life sciences environment is preferred.
Previous experience leading, training, or providing daily direction to employees.
Demonstrated experience supporting inventory accuracy, cycle counts, and documentation activities.
Preferred:

• Bachelor's degree in Supply Chain Management, Logistics, Operations Management, Business Administration, or a related field.
• Experience working in a cGMP-regulated pharmaceutical or biopharmaceutical environment.
• Familiarity with FDA requirements and Good Documentation Practices.
• Experience with ERP or WMS systems such as SAP, Oracle, NetSuite, or similar platforms.
• Experience with barcode scanning and electronic inventory management systems.
• Experience with temperature-controlled or cold-chain materials.
• Knowledge of Lean, 5S, or other continuous improvement methodologies.
• Knowledge of OSHA and EHS requirements applicable to warehouse environments.

ABOUT SBS AND OUR VALUES
SriSai Biopharmaceutical Solutions (SBS) is a trusted pharmaceutical support and manufacturing partner delivering excellence in service and execution. Our RICE values guide us:

• Respect - We treat others with dignity and professionalism.
• Integrity - We act with transparency, honesty, and accountability.
• Customer-Centered - We prioritize responsiveness and reliability.
• Excellence - We pursue high standards in everything we do.

I. Physical Demands
Requirement Frequency Notes / Details
Sitting for extended periods Frequently Desk work, interviews, meetings
Standing for extended periods Occasionally Presentations, onboarding
Walking Occasionally Within the office or to different building areas
Reaching with hands and arms Occasionally Filing, accessing shelves, or office supplies
Use of hands and fingers Frequently Typing, using office equipment
Lifting or carrying up to 15 lbs. Rarely Laptops, documents, binders
Speaking and hearing clearly Constantly In-person and virtual communication
Close vision and color vision Frequently Reading reports, screens, spreadsheets
II. Environmental Conditions
Condition Exposure Level Notes / Details
Indoor office setting Primary Climate-controlled environment
Use of standard office equipment Constantly Computer, phone, copier, printer
Noise level Low Typical of a professional office
Travel between locations Occasionally Meetings at other sites
III. Reasonable Accommodations Statement
SriSai Biopharmaceutical Solutions, LLC (SBS) is committed to providing equal employment opportunities to qualified individuals with disabilities. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position, in accordance with applicable federal, state, and local laws.
Equal Employment Opportunity Statement
SriSai Biopharmaceutical Solutions, LLC (SBS) is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, disability, veteran status, or any other protected category under federal, state, or local law.