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Associate Director Academic Jobs in Florida (NOW HIRING)

California State University

$95K - $105K/yr

The Associate Director collaborates extensively with Enrollment Management, Student Affairs, Academic Affairs, the Director of Student Outreach, Marketing and Communications, and campus partners to ...

California State University

$95K - $105K/yr

The Associate Director collaborates extensively with Enrollment Management, Student Affairs, Academic Affairs, the Director of Student Outreach, Marketing and Communications, and campus partners to ...

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Associate Director Academic information

What is the difference between Associate Director Academic vs Academic Program Manager?

AspectAssociate Director AcademicAcademic Program Manager
Required CredentialsMaster's or Doctorate in Education or related fieldBachelor's or Master's in Education or related field
Work EnvironmentHigher education institutions, overseeing academic initiativesUniversities, colleges, or educational organizations managing programs
Employer & Industry UsageUsed in academic leadership roles within educational institutionsCommon in program administration and coordination roles
Comparison Search IntentUnderstanding leadership and strategic responsibilitiesFocus on program management and operational tasks

The Associate Director Academic typically holds a higher-level leadership role with strategic responsibilities in academic institutions, often requiring advanced degrees. In contrast, an Academic Program Manager focuses on managing specific programs, with a more operational and administrative scope. Both roles are vital in educational settings but differ mainly in scope, responsibilities, and seniority.

Infographic showing various Associate Director Academic job openings in Florida as of September 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Academic Assistant III

Gainesville, FL • On-site

University of Florida
Colleges, Universities, and Professional Schools • 5 - 10K employees
Learn more about University of Floridaexternal

$41K - $47K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 18 days ago

Key responsibilities

  • Assist the Associate Director of Academic Programs in organizing and coordinating undergraduate recruitment efforts, including supervision of a Student Ambassador program.

  • Coordinate and organize classroom visits, outreach activities, and recruitment events, and monitor related student group activities.

  • Support the coordination of Center participation in events like UF International Education week and Graduate Orientation, including inviting students and managing related materials.

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

Job description

Academic Assistant III
Job no: 541104
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Student Services
Department:57140100 - LT-CTR-LT AMER STUDIES-ADMIN
Classification Title:
Academic Assistant III
Classification Minimum Requirements:
Bachelor's degree; or an equivalent combination of education and experience.
Job Description:
Academic and Administrative Support for Center programs
  • Assists the Associate Director of Academic Programs in organizing and coordinating undergraduate recruitment efforts, which may include supervision of a Student Ambassador program.
    Assists the Associate Director of Academic Programs in advising undergraduate students and updating their records.
  • Coordinates and organizes classroom visits, tabling activities, and other outreach and recruitment activities. May coordinate those with student ambassadors or volunteers. Monitors and updates a list of student groups and activities for recruitment efforts.
  • Coordinates the Center's participation in UF events International Education week activities, and other similar activities. Assists with other student related events like Graduate Orientation. Duties will include things like coordinating participation, inviting students, making certificates, contacting other departments to invite participants, etc.
  • Compiles and maintains a list of resources to track and monitor for recruitment purposes. This may include a list of other Latin American Studies programs, universities and colleges for recruitment events, universities and colleges within the Academic Common Market, or other lists for recruitment visits, recruitment materials, or other recruitment or collaborative activities.
  • Serves as a backup for the Graduate Coordinator for student financial transactions and tracking GA hours.

Special Projects
  • Coordinates and provides support for Center travel competitions like the Field Research Grants, Library Travel Grants, and other travel award competitions. This will include support to the applicants from the application process through reimbursement for the travel. This may also include preparing and submitting reports to the applicable agencies involved or coordinating/planning events pertaining to those competitions.
  • Provides support to student programs, which may include study abroad opportunities, internships, student exchanges, the Florida Brazil Linkage Institute, the Charles Wood thesis award, and other programs.
  • Assistance may include arranging and coordinating payment for things like travel, lodging, tuition, and other student needs while they are a part of the program. Administrative assistance may also include tracking applications and deadlines, notifying students, and other application related processes.
  • Maintains a list of the faculty and affiliates assigned to various review committees for items like the Field Research grant competition, the Charles Wood thesis committee, the jury for the poster competition at the Fieldwork Workshop, and other committees. Disburses rubrics and timelines for review of the competitions and may attend committee review meetings. Serves as liaison between the committees and the Associate Director of Academic Programs.
  • Monitors and tracks all competitions, events, and necessary deadlines for the Academic team.
  • Plans and coordinates the Fieldwork Workshop/Festival every year with input from the Associate Director of Academic Programs.

Outreach Activities and Alumni Support
  • Maintains and manages a database for tracking Center alumni, Center students, and other Center affiliates.
  • Manages and provides support to Outreach activities like the Traveling Suitcase Program, Virtual Exchange program, virtual guest speaker initiatives, K-12 classroom visits, and other outreach activities. May supervise graduate assistants handling these activities.

Data Collection and Management
  • Manages and tracks data pertaining undergraduate enrollment in the minor and/or certificate, the graduate certificates, and other enrollment data for the Center
  • Manages, tracks, and maintains records of events
  • Manages data collection and maintains records for assigned projects
  • Assists in identifying areas where data can be collected

Expected Salary:
$41,000 - $47,000, commensurate with education and experience
The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family's needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.
Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.
UF provides a variety of leave programs including sick leave, paid holidays, and family medical leave. UF also provides you the flexibility to deal with life's challenges by offering paid family leave, eight full weeks of leave over a 24-month period.
Required Qualifications:
Bachelor's degree; or an equivalent combination of education and experience
Preferred:
Master's degree; Computer literacy in MS Office Suite, SLATE, and PeopleSoft; Knowledge of University of Florida and State of Florida rules and regulations regarding admission and student affairs; excellent interpersonal skills to interact with students, faculty, and administrators across campus; Knowledge of Latin American Studies (social sciences, history, humanities); Fluency in Spanish or Portuguese; Excellent written and oral communication; Strong interpersonal skills; The ability to self-start, work independently as well as work well in team environment, and multi-task. Position requires a well-organized, self-motivated individual who needs minimal direct day-to-day supervision.
Special Instructions to Applicants:
For full consideration, applications must be submitted online at Careers at UF, jobs.ufl.edu and include an upload of your resume and cover letter, and three professional references.
All candidates for employment are subject to pre-employment screening, which includes a review of criminal records, reference checks, and verification of education and or experience.
This position is eligible for Veterans' Preference. If you are claiming Veterans' Preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF's Veterans' Preference Page for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 28 Aug 2026 Eastern Daylight Time
Applications close: 13 Sep 2026 Eastern Daylight Time
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About University of Florida

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The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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