Assistant Veterinary Practice Manager Jobs in Seattle, WA

Practice Manager – Renton West Veterinary Hospital

The Practice Manager plays a vital role in the hospital's leadership under the guidance of the Principal Doctor. This position ensures top-tier veterinary care, exceptional client service, fosters a motivated team, and maintains budget goals while growing the hospital.

Key Responsibilities

• Partner with Principal Doctor to uphold the WellHaven brand by providing high‑quality veterinary care and exceptional service to patients and clients.
• Maximize hospital efficiency, productivity, and profitability through effective management practices.
• Oversee and train employees in delivering professional, efficient, and exceptional client service, including educating clients about Wellness Plans, preventive care, pet health needs, hospital services, and marketing campaigns.
• Effectively address and resolve conflicts, whether involving clients or employees.
• Partner with Operations Service Manager, Principal Doctor, and others to interview, select, train, develop, coach, and mentor employees.
• Manage basic Human Resource activities such as new employee onboarding, benefits, workers’ compensation, recruiting, coaching, and counseling.
• Manage para staff performance, development, and improvement plans, motivating teams to achieve set goals. Conduct regular development discussions with para staff.
• Develop annual plans, budgets, and hospital productivity targets in partnership with the Principal Doctor and Operations Service Manager.
• Responsible for cash control, banking, loss prevention, office and medical supply ordering, and inventory management.
• Track and maintain a record of required licenses and certificates to ensure they remain current and do not lapse.
• Create and maintain veterinarian’s and para staff schedules to meet client needs, following WellHaven guidelines, while proactively planning for personal and continuing education time off.
• In conjunction with the Principal Doctor, take responsibility for community outreach, events, and external marketing efforts to promote the hospital.
• Ensure compliance with all WellHaven policies and procedures, as well as local, state, and federal laws.
• Oversee the medical chart process to ensure thoroughness and accuracy, consistently meeting hospital quality control standards.
• Partner with the Principal Doctor to implement effective communication strategies to foster employee engagement.
• Take an active role in or lead hospital team meetings.

Customer Service Delivery

• Consistently provide professional, efficient, and exceptional service.
• Demonstrate excellent communication and organizational skills when interacting with the veterinary team and clients.
• Effectively adapt to individual clients and their needs.
• Effectively resolve customer complaints as appropriate.

Other

• Lead and guide the team to ensure the hospital meets safety standards and regulations set by the DEA and OSHA. Meet all OSHA standards and regulations as outlined in company policies.
• Ability to perform other job duties as assigned.

Required Skills and Knowledge

• Uphold integrity and ethics in all actions and behaviors.
• Develop direct reports by guiding, coaching, and mentoring to help them reach their full potential, achieve professional goals, and contribute effectively to success.
• Identify, address, and resolve conflicts effectively and professionally.
• Drive for results by demonstrating motivation and determination to achieve goals and deliver high‑quality outcomes.
• Ensure the team provides high‑quality and safe medical services.
• Remain action‑oriented and effectively set priorities.
• Work well in an extremely fast‑paced work environment, remaining calm and resilient.
• Learn new computer software systems (EMR, Scheduling, etc.).
• Provide a high level of accountability.

Education and Experience

• High School Diploma or equivalent.
• Associate degree or higher in a related discipline (e.g., business management) – a plus, or must have equivalent education, training, or experience that provides the required knowledge, skills, and abilities.
• WellHaven hospital experience and/or prior experience as a supervisor/manager in veterinary medicine or a health‑related industry.
• Veterinary technician certification, licensure, and experience (preferred).
• Certified Veterinary Practice Manager (CVPM) or Veterinary Management Institute (CVPA) certification a plus.

Work Location, Environment, and Physical Requirements

• Position performed onsite at our hospital or an approved off‑site event location. Remote work not available.
• Hospital environment includes limited space, smells from pet waste, and noise (barking, etc.).
• Requires 40+ hours per week; shifts may include 10+ hour days, Saturdays, evenings, and holidays.
• Able to stand, walk, stoop, kneel, crouch, and climb.
• Good hand‑eye coordination, arm‑hand‑finger dexterity, and visual acuity for keyboard use and information reading.
• Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Ability to lift 50+ pounds.
• May routinely be exposed to pets that may bite or scratch, biological hazards, anesthesia medications, radiation near an X‑ray machine, prescription medications, including controlled substances.

Additional Compensation and Benefits

WellHaven offers competitive pay and a comprehensive benefits package.

Equal Opportunity Employer

WellHaven is an Equal Opportunity Employer and is committed to complying with all applicable federal, state, and local laws prohibiting discrimination based on race, color, creed, religion, national origin, sex (including transgender status), marital status, familial status, status with regard to public assistance, disability, genetic information, sexual orientation, age, military or veteran status, membership or activity in a local human rights commission, or any other status protected by law.

Reasonable Accommodation

In accordance with federal, state, and local law, WellHaven may provide reasonable accommodation to known physical or mental limitations of applicants during the hiring process unless it would impose an undue hardship. For more information, please contact WellHaven HR at HR@wellhaven.com.

Pay Transparency Disclaimer

WellHaven Pet Health provides wage range information in accordance with applicable pay transparency laws. Third‑party job boards and recruiting platforms may omit or misrepresent this information when reposting our job requisitions. WellHaven Pet Health is not responsible for any discrepancies in such postings. For the authoritative and most up‑to‑date wage range information for all positions and locations, please refer exclusively to our official careers page: https://wellhaven.com/join-the-team/.