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Assistant Orchestra Personnel Manager Jobs (NOW HIRING)

Washnatopera

$100 - $125/hr

The Manager of Orchestra Operations & Personnel serves as the primary management representative for ... Coordinate cross-departmental operational initiatives and special projects. * Assist with artist ...

RSC2, Inc.

Personnel Manager

El Segundo, CA · On-site +1

$103K - $237K/yr

... and assist personnel relocation requests. * Plan, organize, and evaluate the training and ... Perform performance management duties, including but not limited to tracking performance reports ...

The Atlanta Opera

Artistic Operations Manager

Atlanta, GA · On-site

$60 - $80/hr

Personnel Coordination: Work with the Chorus Personnel Manager, Orchestra Personnel Manager, Assistant Artistic Administrator, and Artistic Coordinator to align scheduling, availability, hiring ...

Arts & Business Council of Greater Nashville

$250/hr

... to assist with set up and ensure interaction with musicians and volunteers * Communicate with ED to ensure rehearsal setup is consistent with expected orchestra personnel * Ensure equipment ...

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Assistant Orchestra Personnel Manager information

What does an assistant orchestra personnel manager do?

An Assistant Orchestra Personnel Manager assists in coordinating the administrative and logistical needs of an orchestra's musicians. This includes scheduling rehearsals, managing attendance, processing payroll, and communicating important information between musicians and management. They also help ensure that personnel policies are followed and may assist with hiring substitute or extra musicians when needed. Their work helps maintain smooth day-to-day operations and supports positive relations within the orchestra.

What skills and qualifications are needed to be an assistant orchestra personnel manager?

To thrive as an Assistant Orchestra Personnel Manager, you need strong organizational skills, attention to detail, and knowledge of orchestral operations, often supported by a background in music or arts administration. Familiarity with scheduling software, database management systems, and union agreements is typically required. Excellent interpersonal skills, diplomacy, and problem-solving abilities help in managing musician relations and logistical challenges. These skills are crucial for ensuring smooth orchestra operations, maintaining positive workplace dynamics, and supporting successful performances.

What challenges may an assistant orchestra personnel manager face during concert season?

During concert season, an Assistant Orchestra Personnel Manager often juggles scheduling musicians, handling last-minute absences, and ensuring accurate communication between musicians, conductors, and administrative staff. Managing substitute and extra musician rosters while adhering to union agreements is a frequent challenge, especially when changes occur close to rehearsals or performances. The role requires strong organizational skills, diplomacy, and the ability to remain calm under pressure, as smooth personnel operations are crucial to the orchestra's success.

What is the difference between Assistant Orchestra Personnel Manager vs Orchestra Personnel Manager?

AspectAssistant Orchestra Personnel ManagerOrchestra Personnel Manager
CredentialsTypically requires a background in music administration or arts management, with relevant experience in personnel coordinationRequires extensive experience in orchestra management, often with advanced degrees or certifications in arts administration
Work EnvironmentSupports the main personnel manager, often working closely with musicians and administrative staffOversees all personnel operations, managing staff and musician relations in a professional orchestral setting
Employer & Industry UsageCommonly employed by orchestras, symphonies, and arts organizationsUsed in similar organizations, often with broader responsibilities

The Assistant Orchestra Personnel Manager assists the Orchestra Personnel Manager in coordinating musician schedules, auditions, and contracts. The main Personnel Manager oversees all personnel functions, making strategic decisions. The assistant role is more support-focused, while the manager holds leadership responsibilities within the orchestra's administrative team.

What are popular job titles related to Assistant Orchestra Personnel Manager jobs?

For Assistant Orchestra Personnel Manager jobs, the most frequently searched job titles are:

Infographic showing various Assistant Orchestra Personnel Manager job openings in the United States as of September 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Assistant Manager, Orchestra Personnel

Manhattan, NY • On-site

The Philharmonic-Symphony Society of New York Inc
See more jobs at The Philharmonic-Symphony Society of New York Incexternal

$75K - $100K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

About the New York Philharmonic


The New York Philharmonic connects with millions of music lovers each season through live concerts in New York and around the world, as well as broadcasts, recordings, and education programs. After returning to a transformed David Geffen Hall in 2022, the Orchestra is acting on a renewed commitment to building on a legacy of more than 180 years, serving as a platform for today’s greatest musical artists and connecting with our communities. Gustavo Dudamel will become the Philharmonic’s Oscar L. Tang and H.M. Agnes Hsu-Tang Music and Artistic Director beginning at the start of the 2026-2027 season.


About the Role

The New York Philharmonic is seeking a detail-oriented and people-focused Assistant Orchestra Personnel Manager to help support the musicians at the heart of one of the world's most renowned orchestras. In this role, you'll partner closely with the Orchestra Personnel Manager to coordinate orchestra operations, manage auditions, and contribute to an exceptional experience for musicians, guest artists, and conductors.


Success in this position requires strong organizational skills, sound judgment, discretion, and the ability to navigate competing priorities with professionalism and care in a fast-paced, team-oriented environment.



Your Day-to-Day

  • Support the day-to-day activities of the Orchestra Personnel Office, helping ensure musicians have the information and resources they need to succeed.
  • Coordinate orchestra auditions, from candidate communications and scheduling through on-site audition operations. 
  • Prepare and communicate orchestra schedules, seating rosters, and other personnel-related updates.
  • Coordinate the engagement of substitute and extra musicians for rehearsals, performances, tours, and special events.
  • Partner with colleagues across Artistic, Production, Development, People & Culture, and other departments to support orchestra activities and musician engagement.
  • Assist with onboarding, payroll, personnel records, and other administrative processes that support orchestra operations.
  • Travel with the orchestra as assigned and provide departmental leadership support in the absence of the Orchestra Personnel Manager.


What you Bring to the Team

Qualifications

  • Bachelor's degree or equivalent combination of education and experience.
  • Three or more years of administrative, operations, personnel, or arts administration experience.
  • Passion for music and the performing arts, with an understanding of orchestral organizations preferred.
  • Experience working in orchestra personnel administration, artistic operations, or a related performing arts environment is a plus.
  • Knowledge of orchestral repertoire, instrumentation, and the ability to read music is preferred.
  • Strong organizational, communication, and relationship-building skills.
  • Ability to handle sensitive information with discretion and professionalism.
  • Proficiency with Microsoft Office; experience with orchestra personnel software is a plus.
  • Ability to work evenings, weekends, and travel as needed.

 

Who You Are

  • Ability to work evenings, weekends, and travel as needed.
  • Passionate about music and performing arts
  • Organizaed, detail-oriented, and able to thrive in a fast-paced environment
  • Collaborative, service-minded, and a strong communicator
  • Professional, discreet, and trusted to exercise sound judgement.

 

Compensation & Work Arrangement

Salary Range: $75,000-$100,000


Starting salary will be commensurate with qualifications, skills, and experience. This role is based at David Geffen Hall and requires regular onsite attendance.


 

Perks & Benefits

The New York Philharmonic offers a competitive salary and comprehensive benefits package to our full-time employees including:


  • Medical, Dental, and Vision coverage from Day 1
  • Employer contributions to the 403(b) plan
  • Employer-paid Life and Disability insurance
  • 12 Holidays
  • Vacation benefits
  • Access to world‑class performances and events



We’d love to hear your story—please include a cover letter with your application!



Everyone Belongs Here

The New York Philharmonic is an Equal Opportunity Employer and does not discriminate on the basis of age, immigration or citizenship status, color, disability, ethnicity, gender, gender identity, marital and partnership status, national origin, race, religion, sexual orientation, veteran or active military service member or any other characteristic protected by federal, state or local laws in its employment policies.