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Assistant Event Services Manager Jobs in Alabama

OWA

Guest Services Manager

Foley, AL

... * Assist with budgeting, forecasting, and departmental planning * Support special events, group ... Develop and manage annual operating budgets for the Guest Services department * Promote a healthy ...

OWA

Guest Services Manager

Foley, AL · On-site

... * Assist with budgeting, forecasting, and departmental planning * Support special events, group ... Develop and manage annual operating budgets for the Guest Services department * Promote a healthy ...

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Assistant Event Services Manager information

What does an assistant event services manager do?

An Assistant Event Services Manager supports the planning, coordination, and execution of events within a venue or organization. They work closely with clients, vendors, and internal teams to ensure all logistical aspects of events run smoothly, from setup to breakdown. Their responsibilities often include managing event staff, overseeing timelines, troubleshooting issues as they arise, and ensuring that client expectations are met. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an assistant event services manager, and why are they important?

To thrive as an Assistant Event Services Manager, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Exceptional communication, problem-solving, and customer service skills help you coordinate teams and ensure client satisfaction. These competencies are vital for executing seamless events, managing logistics, and maintaining high client standards.

What are some common challenges faced by an assistant event services manager, and how can they be addressed?

Assistant Event Services Managers often encounter challenges such as coordinating multiple vendors, adapting to last-minute changes, and managing tight timelines. Success in this role depends on strong organizational skills, clear communication, and the ability to prioritize tasks under pressure. Building solid relationships with both internal teams and external partners helps facilitate smoother event execution. Regular team meetings and contingency planning can also mitigate unexpected issues that arise during events.

What is the difference between Assistant Event Services Manager vs Event Coordinator?

AspectAssistant Event Services ManagerEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, supervises staffPlans, organizes, and executes events, handles client communication
CredentialsRelevant experience, certifications like CMP or CSEP often preferredExperience in event planning, often no formal certification required
Work EnvironmentHotels, conference centers, event venuesEvent venues, corporate settings, nonprofit organizations
FocusAssisting management, overseeing operationsDirect client interaction, event execution

The Assistant Event Services Manager typically supports event operations and supervises staff, often requiring experience and certifications. In contrast, the Event Coordinator focuses on planning and executing events directly, with less managerial responsibility. Both roles are vital in the event industry and often work closely together to ensure successful events.

What cities in Alabama are hiring for Assistant Event Services Manager jobs?

Cities in Alabama with the most Assistant Event Services Manager job openings:

Assistant Event Services Manager jobs near you

Convention Services Manager

Gulf Shores, AL • On-site

Peachtree Hospitality Management
Traveler Accommodation • 51 - 200 employees
Learn more about Peachtree Hospitality Managementexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Job description

The Convention Services Manager serves as the primary liaison for groups and convention clients following the sales process, ensuring seamless planning and execution of all event details. This role is responsible for coordinating meeting and event logistics, including room setups, catering menus, audiovisual requirements, accommodations, and special requests. The Convention Services Manager partners closely with clients and hotel departments to deliver exceptional guest experiences while maximizing meeting space utilization, guest room revenue, food and beverage sales, and overall profitability. Through proactive communication, attention to detail, and outstanding service, this position ensures the successful execution of group events and upholds Embassy Suites Gulf Shores' commitment to hospitality excellence.
 

Essential Functions

  • The Convention Services Manager must be ready to wear multiple hats and will work cohesively and provide organizational support to the sales and catering team during the initial booking process.
  • This person will serve on site group and catering customers in a proactive manner working with the logistics of group room blocks, food and beverage, public meeting space, and billing processes.
  • Maintain & log all client communications.
  • Attend the weekly Revenue Management, Sales and Group Pickup Meetings.
  • Work closely with the Sales Managers to ensure client satisfaction.
  • Responsible for prompt handling (within the business day) of inquiry calls and monitoring the efficient flow of paperwork relative to confirming function details to the client.
  • Have acquired knowledge with the ability to upsell clients.
  • Able to conduct hotel site inspections and client presentations.
  • Resourceful skills to provide set-ups, menus, and functions for groups.
  • Ability to produce artistic and innovative menus while working closely with the Executive Chef on pricing specialty menus.
  • Work closely with banquet department on operations and event execution, ability to consistently deliver flawless events.
  • Provide overall direction, coordination, and ongoing evaluation of operations. Detailed execution of all banquet event orders.
  • Monitor group room blocks and pick-up, generate detailed resumes for the operating departments.
  • Ability to work with outside vendors to ensure client satisfaction for all events/groups.

Competencies

  • Must be able to convey information and ideas clearly, both oral and written.
  • Must work well in stressful, high-pressured situations.
  • Must be able to work with and understand financial information and data, and basic arithmetic function.
  • Must be able to prioritize departmental functions to meet due dates and deadlines.

Physical Demands

  • Long hours sometimes required.
  • Light work-exerting up to 40 pounds of force occasionally, and/or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Ability to sit for a long period of time.


Travel Required

• 0%


Required Education and Experience

• Bachelor's Degree preferred or equivalent combination of education and experience.
• 1+ years of Convention Services Coordinator or relevant experience required.
• Sales/Brand systems preferred.

Peachtree Group provides a comprehensive benefits package, including medical, dental, vision, disability, and life insurance. We also offer a generous 401(k) retirement match. To support work-life balance, we provide Paid Holidays and Paid Time Off. Additional perks include access to our Employee Assistance Program and Fund.

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