ZipRecruiter

Log In

1

Assistant Assistant Jobs in Vienna, VA (NOW HIRING)

Cogir Senior Living

Administrative Assistant

Fairfax, VA · On-site

$24/hr

POSITION SUMMARY The Administrative Assistant role is responsible for supporting the leadership team in the community, specifically the Business Office, Human Resources, Resident Wellness/transition ...

Cogir Senior Living

Administrative Assistant

Fairfax, VA · On-site

$24/hr

POSITION SUMMARY The Administrative Assistant role is responsible for supporting the leadership team in the community, specifically the Business Office, Human Resources, Resident Wellness/transition ...

next page

Showing results 1-20

All JobsAssistant Assistant JobsAssistant Assistant Jobs in Vienna, VA

Assistant Assistant information

What is an assistant assistant?

Assistant Assistants are professionals who provide support to executive assistants or administrative assistants, helping them manage tasks such as scheduling meetings, organizing documents, handling correspondence, and performing other clerical duties. Their role is to streamline workflows and ensure that more senior assistants can focus on high-priority responsibilities. Assistant Assistants are often employed in larger organizations that require multiple layers of administrative support. They must be detail-oriented, organized, and skilled at multitasking. This entry-level position is an excellent starting point for those interested in advancing to more senior administrative roles.

What are the key skills and qualifications needed to thrive as an assistant assistant?

To thrive as an Assistant Assistant, you need strong organizational abilities, attention to detail, and basic office skills, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic communication tools is important. Excellent communication, reliability, and a proactive attitude are soft skills that help you stand out in this role. These skills ensure effective support for higher-level staff, smooth day-to-day operations, and efficient workflow in a busy office environment.

What are some of the common challenges faced by an assistant assistant in supporting multiple team members?

As an Assistant Assistant, one of the main challenges is effectively managing competing priorities and requests from various team members. Juggling multiple tasks such as scheduling, document preparation, and communication support requires strong organizational skills and flexibility. It is important to establish clear communication channels and regularly check in with supervisors to ensure expectations are met. Proactively anticipating needs and staying adaptable can help navigate a fast-paced environment and maintain efficient workflow.

What is the difference between Assistant Assistant vs Administrative Assistant?

AspectAssistant AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require certificationsHigh school diploma; some positions prefer certifications in office administration
Work EnvironmentOffice settings, support roles in various industriesOffice environments, administrative support in organizations
Employer & Industry UsageUsed across multiple industries for support rolesCommon in corporate, healthcare, education sectors
Search & Comparison IntentOften compared for entry-level support rolesMore established role, frequently searched for administrative support

The Assistant Assistant and Administrative Assistant roles both provide essential support in office settings. While they share similar credentials and work environments, the Assistant Assistant often serves as a more specialized or junior support role, whereas the Administrative Assistant is a well-established position focused on managing administrative tasks. Understanding these differences helps job seekers find the right fit for their skills and career goals.

What job categories do people searching Assistant Assistant jobs in Vienna, VA look for?

The top searched job categories for Assistant Assistant jobs in Vienna, VA are:

What cities near Vienna, VA are hiring for Assistant Assistant jobs?

Cities near Vienna, VA with the most Assistant Assistant job openings:

Assistant Assistant jobs near you
Infographic showing various Assistant Assistant job openings in Vienna, VA as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

The Virginian by Cogir

Fairfax, VA • On-site

$21 - $24/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 6 days ago

Job description

Description

THE COMPANY

Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members.

At The Virginian by Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career!

WHAT WE OFFER

Competitive salary, bonus, and growth opportunities.

Health, Dental, Vision, and Life Insurance.

401K with company match.

Paid Vacation, Holidays, and Sick Leave.

Employee Assistance Program,

Generous Employee Referral Program and more.

POSITION SUMMARY

The Administrative Assistant role is responsible for supporting the leadership team in the community, specifically the Business Office, Human Resources, Resident Wellness/transition departments with functions such as communication with residents, families, and employees, resident billing, employee onboarding, employee Compliance, and various Administrative duties as assigned by the leadership team. This role also supports the front desk concierge team and works with multiple leaders to ensure the overall service excellence of the community. 

The ideal candidate will have strong experience in senior living, be adaptable to changing priorities, and have a determination to provide excellent service to Residents and Staff. If you do not have any Senior living experience we can substitute that for Executive Assistant, Project Coordinator, and Healthcare Administrative experience. We are seeking a candidate that wants to learn more about Senior living and grow with a community that is expanding its services and care in the near future! 

Requirements

KEY RESPONSIBILITIES

  • Assist  Business Office Director with administrative responsibilities.
  • Assist  Human Resources Director with administrative responsibilities
  • Assist  Resident Lifestyle Director with administrative responsibilities
  • Assist  Assistant Executive Director with  administrative responsibilities 
  • Assist  in residents' contract documentation and filing.
  • Assist in staffing the concierge desk.
  • Regular support with filing and data entry.
  • Ordering office supplies and monitoring inventory of stock.
  • Assist in managing all resident and employee files.
  • Maintain all pet records for the community and ensure they are compliant with all      state requirements.
  • Assist in month-end resident statement distribution.
  • Participates in all Administrative and Operational projects
  • Adheres to all policies and procedures of Cogir Senior Living.
  • Other responsibilities and duties as assigned.

Apply