Apprentice Software Developer Jobs in Oakland, CA

What We Do

At Terabase Energy, we believe thatdigitalizationandautomationwill drive the next wave of innovationand cost reduction in large scale solar. To fully unlock the potential of this opportunity, Terabase is developing an interconnected software and construction automation platform. We work alongside project developers, owners, and engineering & construction firms to support the design, optimization, and construction of huge solar projects around the world. Our team is a blend of solar-industry veterans and newbies, thought-leaders, dreamers, software, electrical and mechanical engineers, coders, product managers, project managers, and sales and marketing professionals. We are based in Northern California, with several other offices in the United States and around the world. If all of this piques your interest, we'd love to hear from you! 

The Role

We are seeking an experienced Senior Payroll & Benefits Specialist to own end-to-end payroll operations and benefits administration across our US and international workforce. This is a hands-on ownership role: you will directly run US payroll, serve as the review and approval authority for international and EOR (Employer of Record) payrolls, and manage benefits programs globally. You will be the subject-matter expert ensuring employees are paid accurately, on time, and in full compliance across every jurisdiction in which we operate.

The ideal candidate combines deep US multi-state payroll expertise, particularly in California, with hands-on certified payroll experience in construction environments and experience overseeing international payroll through in-country providers and EOR platforms. A strong controls mindset for reconciliation, audit readiness, and compliance is essential.

Key Responsibilities

US Payroll (Ownership & Execution)

Own and process end-to-end US payroll on a semi-monthly cycle, including regular wages, bonuses, commissions, equity-related transactions, off-cycle runs, and terminations

Maintain accurate payroll records for multi-state operations, including state/local tax registrations, SUI rates, and jurisdiction setup for new work locations

Manage payroll tax compliance: filings, amendments, agency notices, W-2/W-2c processing, and year-end close

Process garnishments, levies, and other involuntary deductions in compliance with applicable regulations

Partner with Accounting on payroll journal entries, GL mapping, accruals, and month-end close support

Certified Payroll & Prevailing Wage (Construction)

Prepare and submit certified payroll reports (federal WH-347 and state equivalents, including California DIR eCPR and New York certified payroll submissions) for public works and government-funded construction projects. Experience working under the IRA.

Ensure compliance with Davis-Bacon and Related Acts and state prevailing wage laws, including correct worker classifications, wage determinations, and fringe benefit calculations/credits

Maintain project-level payroll records to support certified payroll audits, agency inquiries, and contractor/subcontractor compliance requirements

Coordinate with project management and field operations to capture accurate hours, classifications, and project coding for prevailing wage work

Monitor apprenticeship utilization requirements and related reporting where applicable

International & EOR Payroll (Review & Approval)

Serve as the review and approval authority for international payroll runs processed through in-country payroll providers and EOR platforms

Validate gross-to-net calculations, statutory contributions, and one-time items (bonuses, allowances, expense reimbursements) prior to approving each cycle

Reconcile EOR invoices against approved payroll registers; identify and resolve discrepancies before payment

Monitor statutory changes in international jurisdictions and coordinate with providers to ensure compliant implementation

Manage payroll calendars across all entities and providers to ensure on-time funding and payment

Benefits Administration & Reconciliation

Administer US benefits programs (medical, dental, vision, life/disability, 401(k), FSA/HSA, COBRA), including open enrollment, new hire enrollment, qualifying life events, and terminations

Perform monthly benefits reconciliations: carrier invoices vs. enrollment records vs. payroll deductions; resolve variances and recover/correct as needed

Manage 401(k) administration, including contribution funding, compliance testing support, and annual audit coordination

Ensure compliance with ERISA, ACA, HIPAA, COBRA, and related reporting requirements (e.g., 1094/1095, 5500 filings)

International Benefits Management

Oversee international benefits programs, whether delivered through EOR platforms, local brokers, or direct carrier arrangements

Evaluate country-specific statutory and supplemental benefit requirements; benchmark offerings to remain competitive and compliant

Coordinate benefit renewals, plan changes, and employee communications across international locations

Serve as escalation point for international employee benefits questions and issues

Compliance, Controls & Process Improvement

Maintain payroll and benefits internal controls, documentation, and audit readiness (internal, financial statement, 401(k), and workers' comp audits)

Develop and maintain SOPs for all payroll and benefits processes

Identify and drive automation and process improvement opportunities across payroll and benefits operations

Respond to employee inquiries with a high standard of accuracy, confidentiality, and service

Leave of Absence Tracking & Payout

Ensure accurate and timely payroll treatment of leaves in accordance with state programs and internal policies, including coordination of state benefits with company-paid supplemental/top-up pay (e.g., CA SDI/PFL, NY DBL/PFL, WA PFML)

Calculate and process leave-related payouts correctly: partial pay periods, benefit deduction handling during unpaid leave, arrears collection, PTO/sick accrual treatment, and state-mandated payout requirements at separation

Administer state paid sick leave and PTO accrual compliance across jurisdictions (e.g., CA, NY, WA accrual, carryover, and usage rules), ensuring payroll system configuration matches statutory and policy requirements

Partner with People Ops on leave eligibility determinations (FMLA, CFRA, NY PFL, WA PFML, and equivalents) and ensure payroll actions align with approved leave designations

Reconcile state leave program deductions and employer contributions (e.g., WA PFML premiums, NY PFL premiums) and ensure accurate quarterly reporting

Requirements

Required

7+ years of progressive payroll experience, including 3+ years running US multi-state payroll end-to-end

Experience reviewing and approving international payroll through in-country providers and/or EOR platforms

Hands-on benefits administration experience, including carrier invoice reconciliation and 401(k) administration

Strong knowledge of US federal, state, and local payroll tax regulations and wage-and-hour requirements

Working knowledge of ERISA, ACA, COBRA, and related benefits compliance frameworks

Proficiency with major payroll/HRIS platforms and EOR platforms

Advanced Excel/Google Sheets skills; comfort reconciling large data sets

Exceptional attention to detail, discretion with confidential data, and a strong controls mindset

Preferred

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

CEBS or similar benefits certification

Experience supporting payroll during rapid headcount growth or new-country expansion

Experience with equity compensation payroll processing (RSUs, ISO/NSO exercises)

Experience supporting financial statement and 401(k) plan audits

Benefits

Our salary ranges are determined by role, level, and location. Within each posted range individual pay is determined (and may be greater or higher) dependent on work location and additional factors, including job-related skills, experience, and relevant education or training. The expected salary range for this role is $90,000 - 110,000 DOE.

Terabase offers competitive compensation along with a comprehensive benefits package including:

Generous time off and holiday policy

Remote flexibility

Flexible time off

Comprehensive benefits package

Career progression

401k match

Stock options

Home office set up allowance

And much more!

Terabase is an equal opportunity employer. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. We strongly encourage people of all backgrounds to apply.

We do not discriminate for any reason including race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military/ veteran status, or any other characteristic protected by law.

We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home.