Applied Intellect Jobs (NOW HIRING)

OVERVIEW

The Logistics and Procurement Specialist is responsible for managing and optimizing the procurement and logistics processes within the company. This includes sourcing materials, coordinating suppliers, and overseeing the timely delivery of goods and services to program staff around the country. The role also involves negotiating contracts, monitoring inventory levels, and ensuring that logistics operations run efficiently to support the company’s objectives.  The Logistics Specialist will assist in training employees and coordinating travel-related services to ensure efficient, safe, and cost-effective services, and will report to the Program Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Collects, interprets, and analyzes various types of logistics data including availability of product, reliability of transport and delivery, and other data related to product supply chain management, sourcing, and distribution.
• Maintains database(s) of logistics information.
• Tracks product flow from origin to delivery via web-based logistics systems and other appropriate methods of monitoring inventory and shipment vehicles.
• Assist with logistics processes and procedures; identify, recommend, and implement improvements to maximize delivery efficiency while minimizing costs.
• Maintain accurate and up-to-date records of procurement and logistics activities, including purchase orders, shipping details, and supplier contracts.
• Tracks and reviews invoices as needed.
• Assist with travel logistics for staff.
• Uses analytic methods and tools to understand, predict, and/or control logistics operations and processes.
• Prepare and/or process purchase orders, ensuring compliance with company standards and budgets.
• Monitor supplier performance and resolve any issues related to delivery, quality, or pricing.
• Maintain relationships with current and potential suppliers to ensure continuous support.
• Must maintain confidentiality in all program areas.
• Collaborates closely with other Operations staff including HR, Finance, and IT.
• Develop or update How to Guides and Job Aids, create training and provide staff trainings as needed at New Employee Orientation and ongoing.
• Maintain relationships with colleagues rooted in safety, connection, and self-regulation.
• Participate in regular trainings, meetings, or other communication sessions utilizing Teams, Zoom or other platforms required for meeting with peers, supervisor, and headquarters staff.
• Submit weekly, quarterly or annual reports as needed.
• Display professional conduct and ensure respectful interactions during any contact with coworkers, supervisors, DHS/ICE representatives, and other vendors or community members.
• Adheres to all state and federal laws and regulations.
• Satisfactory completion of Applied Intellect’s Orientation and Training.
• Satisfactory completion of DHS/ICE-required trainings upon hire and on an annual basis; and
• Performs other related duties as assigned by supervisor.

POSITION REQUIREMENTS

• Bachelor’s degree in business administration, supply chain management, logistics, or a related field, or
• High School Diploma with experience in logistics, procurement, or supply chain management.
• Strong understanding of procurement processes, supplier relationship management, and logistics operations.
• Familiarity with inventory management systems and procurement software a plus.
• Excellent negotiation, communication, and problem-solving skills.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
• Strong attention to detail and organizational skills.
• Excellent analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite or similar software.
• Ability to prioritize duties independently, think strategically, and multi-task in a fast-paced environment.
• Ability for occasional travel.
• Demonstrated support of Applied Intellect’s values by exhibiting respect for others, maintaining confidential information and an appreciation of a multicultural workplace.
• Must possess a valid driver’s license, insurance, a clean driving record and reliable transportation (if required).
• Successful completion of DHS/ICE’s Preliminary Fitness Screening and Suitability Determination, federal background checks initiated upon employment (if required).  
• The position is remote and requires an appropriate workspace to complete daily tasks and participate in video conferencing.

TRAINING REQUIREMENTS

• Satisfactory completion of Applied Intellect’s Orientation and Training.
• Satisfactory completion of DHS/ICE-required trainings upon hire and on an annual basis; and
• Complete additional training as identified by HR or supervisor.

PHYSICAL DEMANDS

• Use of manual dexterity, tactile, visual, and audio acuity.
• Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
• Occasional lifting (up to 25 pounds), bending, pulling, and carrying; and
• Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements).

EQUAL EMPLOYMENT OPPORTUNITY

Applied Intellect is an equal opportunity employer.

The above-listed duties and responsibilities are essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All job duties indicated are not to be an exhaustive statement, and other job-related duties may be assigned as required by the supervisor(s). This position is funded by the U.S. DHS/ICE under a two-year contract. While the company anticipates the position will continue through the duration of the contract term, employment remains at-will and may be terminated by either party at any time, with or without cause, subject to applicable law.

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