Afternoon File Management Jobs in Chicago, IL (NOW HIRING)

Department

AI Center for the Study of Race, Politics, and Culture - Staff and Temporary Employees

About the Department

The Center for the Study of Race, Politics and Culture (CSRPC) at the University of Chicago is a hub of research and an incubator of anti-racist practice. We advance scholarship, arts, and public dialogue about the centrality of race and racism in the systems we inhabit. We believe in the possibilities of:
A just campus, city and world
People working across disciplines, intersecting identities, geographies and ways of knowing
Relationships where everyone is both student and teacher
Spaces of growth, compassion, respect, freedom and freedom, and joy.

Job Summary

The Multimedia and Marketing Assistant is a communications professional who supports the Center for the Study of Race, Politics and Culture (CSRPC) in maintaining and enhancing its digital and public presence. Reporting to the Executive Director and working closely with the Program Administrator, the Assistant helps plan, prepare, and disseminate information about Center programs through social media, the website, newsletters, and other digital channels. This role provides routine technical and audiovisual support for in-person and virtual events, including afternoon and evening programs, under moderate to high levels of guidance and direction. This position may be based in Chicago or fulfilled remotely, with occasional off-campus attendance at Center events as needed. This role develops competence by performing structured work assignments and using existing procedures to solve routine problems in social and digital media communications.

Responsibilities

• Gathers and disseminates information about CSRPC programs, events, and initiatives through the internet, social media, and other digital channels, with moderate to high levels of guidance and direction.
• Videotapes and/or photographs Center events held both on and off campus, and assists with organizing and maintaining related media files.
• Manages routine updates to the Center's YouTube and/or Vimeo channels, including uploading, titling, and organizing video content under established standards.
• Assists with updating media content across the Center's website and social media platforms, ensuring information is accurate and timely, using existing templates and procedures.
• Supports event publicity efforts by helping to prepare and distribute physical and digital flyers and posters, and by posting approved content to relevant channels.
• Provides audiovisual and logistical support for live events, including Zoom meeting setup, recording, live-streaming assistance, and onsite coordination for afternoon and evening events as directed.
• Assists with the production and distribution of the Center's weekly newsletter, including basic content gathering, layout support, and mailing list maintenance.
• Provides general event support, including room setup, attendee registration, guest assistance, and post-event breakdown.
• Helps design and compile the Center's annual reports and other public-facing documents by assisting with layout, basic data visualization, and image selection under the guidance of senior staff.
• Creates simple promotional materials for Center events and broader outreach campaigns, using approved branding and templates.
• Maintains existing digital and social media accounts, including routine website and social content maintenance, and may help identify new and emerging social media outlets for communicating with specific audiences.
• Gathers and disseminates information designed to keep the public informed of the organization's programs, accomplishments, or point of view, with moderate to high levels of guidance and direction.
• Accomplishes assigned duties through two or more of the following: written communications; visual/graphic media, which may include Web site development and maintenance; speeches and personal contact. The incumbent is still acquiring higher-level knowledge and skills.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

---

Preferred Qualifications

Experience:

• Background in social and digital media, marketing, communications, or a related field.
• Supporting events, including providing basic technical support for Zoom or similar platforms.
• Familiar with photography, video recording, or basic multimedia production in an academic, cultural, or community-focused setting.

Technical Skills or Knowledge:

• Familiarity with social media platforms, such as Instagram, X, Facebook, YouTube, and Vimeo, and an interest in learning analytics and scheduling tools.
• Basic skills in video recording, photography, and simple editing tools.
• Familiarity with web content management systems and newsletter/email platforms, or willingness to learn.
• Introductory knowledge of layout and design tools and data visualization concepts.

Preferred Competencies

• Strong attention to detail and willing to follow established workflows, templates, and procedures.
• Manage multiple assignments with guidance and meet deadlines.
• Strong written and verbal communication skills.
• Creative mindset and open to contributing ideas while remaining receptive to feedback and direction from supervisors.
• Comfort working some afternoon and evening hours to support events.
• Work collaboratively with staff, faculty, and students.
• Operate effectively in both remote and on-campus environments.

Working Conditions

• Work on campus in Chicago and remotely, depending on project needs.
• Occasional evening and weekend work to support Center events.
• Occasional travel to off-campus event sites for media coverage and event support.
• Carry light equipment such as cameras, tripods, and promotional materials.

Application Documents

• Resume/ CV (required)
• Three Professional or Academic References Contact Information (required)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Communications

Role Impact

Individual Contributor

Scheduled Weekly Hours

20

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

FLSA Status

Non-Exempt

Pay Range

$22.00 - $25.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.