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Administrative Assistant Purchasing Agent Jobs in Decatur, TX

Menzies Aviation

Administrative Assistant

Dallas, TX · On-site

$18/hr

Prepare requisitions, orders, or other documents for purchase. * Code all invoices and process to ... and audits. * Assist with new hire paperwork. * Proactively seeks out additional work during ...

Menzies Aviation

Administrative Assistant

Dallas, TX · On-site

$17.25 - $23.25/hr

Prepare requisitions, orders, or other documents for purchase. * Code all invoices and process to ... and audits. * Assist with new hire paperwork. * Proactively seeks out additional work during ...

Menzies Aviation

Administrative Assistant

Dallas, TX · On-site

$18/hr

Prepare requisitions, orders, or other documents for purchase. * Code all invoices and process to ... and audits. * Assist with new hire paperwork. * Proactively seeks out additional work during ...

D R I ENTERPRISES LTD

Assistant Tack Buyer

Decatur, TX · On-site

$18 - $23.75/hr

The Assistant Buyer supports purchasing and inventory decisions for assigned product categories ... College Degree OR Purchasing Agent: 1 year Procurement: 1 year Physical Requirements: This is ...

D R I ENTERPRISES INC

Assistant Tack Buyer

Decatur, TX · On-site

$18 - $23.75/hr

The Assistant Buyer supports purchasing and inventory decisions for assigned product categories ... College Degree OR Purchasing Agent: 1 year Procurement: 1 year Physical Requirements: • This is ...

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All JobsAdministrative Purchasing Agent JobsAdministrative Assistant Purchasing Agent JobsAdministrative Assistant Purchasing Agent Jobs in Decatur, TX

Administrative Assistant Purchasing Agent information

What is an administrative assistant purchasing agent?

Administrative Assistant Purchasing Agents are professionals who support purchasing departments by handling administrative tasks and assisting with the procurement of goods and services for their organization. They are responsible for preparing purchase orders, maintaining records, communicating with suppliers, and ensuring that purchasing processes run smoothly. Their role often bridges the gap between administrative support and procurement, making them key contributors to efficient and cost-effective purchasing operations.

What are the key skills and qualifications needed to thrive as an administrative assistant purchasing agent?

To thrive as an Administrative Assistant Purchasing Agent, you need strong organizational, negotiation, and procurement skills, usually supported by a high school diploma or associate degree in business or a related field. Familiarity with procurement software, inventory management systems, and Microsoft Office is typically required, and certifications like Certified Purchasing Professional (CPP) can be beneficial. Attention to detail, effective communication, and multitasking abilities help you manage orders, vendor relationships, and internal coordination efficiently. These skills ensure accurate purchasing processes, cost savings, and smooth operations within the organization.

What are some common challenges faced by administrative assistant purchasing agents, and how can they be addressed?

Administrative Assistant Purchasing Agents often encounter challenges such as managing multiple purchase orders simultaneously, ensuring timely communication between suppliers and internal teams, and handling unexpected supply chain disruptions. To address these, strong organizational skills, proactive follow-up, and maintaining accurate records are essential. Building good relationships with vendors and staying adaptable to changing priorities can also help streamline purchasing processes and resolve issues efficiently.

What is the difference between Administrative Assistant Purchasing Agent vs Purchasing Coordinator?

AspectAdministrative Assistant Purchasing AgentPurchasing Coordinator
CredentialsHigh school diploma; some roles may require certification in office administrationHigh school diploma; some roles may prefer certifications in procurement or supply chain
Work EnvironmentOffice setting, supporting purchasing and administrative tasksOffice environment, focusing on procurement processes and supplier coordination
Employer & Industry UsageCommon in various industries, supporting purchasing departmentsPrimarily in manufacturing, retail, and logistics sectors
Search & Comparison IntentUnderstanding administrative support roles in purchasingComparing procurement coordination roles

The Administrative Assistant Purchasing Agent primarily provides administrative support within purchasing departments, handling clerical tasks and assisting procurement staff. The Purchasing Coordinator focuses more on managing procurement processes, coordinating with suppliers, and ensuring timely order fulfillment. While both roles support purchasing functions, the Administrative Assistant Purchasing Agent emphasizes administrative duties, whereas the Purchasing Coordinator is more involved in procurement operations.

What cities near Decatur, TX are hiring for Administrative Assistant Purchasing Agent jobs?

Cities near Decatur, TX with the most Administrative Assistant Purchasing Agent job openings:

Agent's Assistant - State Farm Agent Team Member

Grapevine, TX • On-site

Lauren Stone - State Farm Agent
See more jobs at Lauren Stone - State Farm Agentexternal

$42K - $62K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 5 days ago

Key responsibilities

  • Support day-to-day administrative and operational needs across the agency, including managing calendars, preparing documents, and maintaining organized files.

  • Assist with HR and payroll processes, including onboarding, offboarding, personnel file management, and system updates.

  • Help coordinate workflows, track deadlines and action items, and support process improvements across offices.

Job description

Benefits:
  • 401(k)
  • Bonus based on performance
  • Company parties
  • Competitive salary
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Vision insurance

About Us

 We are a growing, multi-location insurance and advisory agency focused on delivering exceptional service while building strong internal systems, accountability, and culture. As we continue to scale, we’re looking for a highly organized, proactive Operations / Administrative Assistant to help keep the business running smoothly behind the scenes.
 This role is ideal for someone who loves structure, checklists, follow-through, and being the “glue” that holds operations together.
Role Overview

 The Operations / Administrative Assistant supports day-to-day administrative and operational needs across the agency. You’ll work closely with leadership to coordinate workflows, manage documentation, support HR and payroll processes, and ensure nothing slips through the cracks.
 This is a high-trust role that requires discretion, attention to detail, and strong communication skills.
Key Responsibilities

Operations & Administrative Support
  • Manage calendar, meetings, and agendas for COO
  • Prepare documents, reports, and trackers
  • Maintain organized digital files and operational documentation
  • Track deadlines, action items, and recurring operational tasks
HR & People Operations Support
  • Assist with onboarding and offboarding processes
  • Support personnel file management and compliance documentation
  • Coordinate updates in commission system and regular audits of system functionality (in partnership with payroll/HR)
  • Help maintain policies, SOPs, and internal process documentation
Workflow & Process Coordination
  • Help manage task boards, dashboards, or trackers (e.g., Monday.com or similar tools)
  • Follow up with managers and team members on assigned action items
  • Support process improvements and consistency across offices
IPS Team Support
  • Schedule and confirm quality appointments for investment team 
  • Maintain notes system for investment client data 
Qualifications
  • Strong organizational skills with exceptional attention to detail
  • High level of professionalism, discretion, and confidentiality
  • Comfortable managing multiple priorities in a fast-paced environment
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Office, Excel, and task management tools
  • Experience supporting HR, payroll, or operations is a plus
Ideal Candidate Traits
  • Naturally organized and process-driven
  • Proactive—anticipates needs before being asked
  • Calm, dependable, and steady under pressure
  • Comfortable following checklists and enforcing follow-through
  • Enjoys supporting leadership and enabling others to succeed

If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process.
This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents’ employees are not employees of State Farm.