ZipRecruiter

Log In

1

Admininstrative Assistant Jobs in California (NOW HIRING)

Allana Buick & Bers

Administrative Assistant

Oakland, CA · On-site

$20.75 - $27.75/hr

About the Administrative Assistant position Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as ...

Allana Buick & Bers

Administrative Assistant

Oakland, CA · On-site

$20.75 - $27.75/hr

About the Administrative Assistant position Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as ...

Ascend

Administrative Assistant

San Jose, CA · On-site

$30 - $34/hr

Administrative Assistant The Administrative Assistant will primarily focus on supporting the management team with periodic reporting responsibilities. With excellent customer service skills, the ...

Da MaddHouze

Administrative Assistant

San Francisco, CA · On-site

$21.25 - $28.50/hr

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Da MaddHouze

Administrative Assistant

San Francisco, CA · On-site

$21.25 - $28.50/hr

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Virtual Teammate

Administrative Assistant

Glendale, CA · On-site

$19 - $25.75/hr

Virtual Administrative Assistant We are a growing organization looking for a reliable and proactive Virtual Administrative Assistant to support our daily administrative operations. Our ideal ...

Ascend

Administrative Assistant

Walnut Creek, CA

$24 - $27/hr

Ascend Talent Solutions - The Administrative Assistant will primarily focus on supporting the management team with periodic reporting responsibilities. With excellent customer service skills, the ...

Peregrine Team

Administrative Assistant

Santa Barbara, CA · On-site

$45K - $55K/yr

Administrative Assistant We are seeking an Administrative Assistant to support office operations and coordination. Key Responsibilities * Scheduling: Manage calendars and meetings. * Documentation:

next page

Showing results 1-20

All JobsAdmininstrative JobsAdmininstrative Assistant JobsAdmininstrative Assistant Jobs in California

Admininstrative Assistant information

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
Primary RoleSupports office operations, manages schedules, handles correspondenceGreets visitors, answers phones, manages front desk
Required SkillsOrganization, communication, multitaskingCustomer service, communication, organization
Work EnvironmentOffice settings across various industriesFront desk, reception area in offices
Common CertificationsAdministrative certifications, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, Administrative Assistants handle a broader range of administrative tasks, whereas Receptionists primarily manage front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What cities in California are hiring for Admininstrative Assistant jobs?

Cities in California with the most Admininstrative Assistant job openings:

Admininstrative Assistant jobs near you
Infographic showing various Admininstrative Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Oakland, CA • On-site

Allana Buick & Bers
Architectural Services • 51 - 200 employees
Learn more about Allana Buick & Bersexternal

$20.75 - $27.75/hr

Full-time

Re-posted 3 days ago

Job description

About the Administrative Assistant position

Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.

You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. It is also required to have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry.

Administrative Assistant responsibilities are:

  • Arrange events, appointments and travels

  • Manage phone calls and correspondence (including email, memos, letters, faxes and forms)

  • Attend meetings and take detailed minutes

  • Participate in the preparation of regularly scheduled reports

  • Organize contact lists and filing systems

  • Meet and support visitors

  • Help clients and company representatives contact each other

  • Review and update office policies and procedures

  • Monitor office supplies and research new deals and suppliers

  • Prepare and submit expense reports

  • Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers

Administrative Assistant requirements are:

  • Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines

  • Good practical experience with MS Office, particularly MS Excel and MS PowerPoint

  • Strong time management and problem solving skills with the ability to prioritize work

  • Outstanding written and verbal communication skills, with close attention to detail

  • Strong organizational skills with the ability to multi-task

  • High School degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus