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Admin Assistant Two Jobs in Maine (NOW HIRING)

Nubble Site Solutions

Admin Assistant

York, ME · On-site

$0.18 - $0.23/hr

The Admin Assist will be tasked with duties such as paying bills, reconciling accounts, sending ... Manage employee assets via email and spreadsheets Requirements: * 1-2 years of experience with ...

Precision ProFile

Administrative Assistant

York, ME · On-site

$18 - $23/hr

Admin Assist related tasks will include duties such as paying bills, sending invoices, and ... Requirements: * 1-2 years of experience with Quickbooks online (or similar accounting software)

State of Maine

Office Assistant II

Caribou, ME · On-site

$16.07 - $22.25/hr

September 2, 2026 Job Class Code: 6538 Grade: 08 (Admin Svcs) Salary: $16.07 - $22.25 per hour ... This critical Office Assistant II position engages with callers, visiting providers and families to ...

Maine

Office Assistant II

Caribou, ME · On-site

$16.07 - $22.25/hr

September 2, 2026 Job Class Code: 6538 Grade:08 (Admin Svcs) Salary: $16.07 - $22.25 per hour ... This critical Office Assistant II position engages with callers, visiting providers and families to ...

State of Maine

Office Assistant II

Caribou, ME · On-site

$16.07 - $22.25/hr

September 2, 2026 Job Class Code: 6538 Grade: 08 (Admin Svcs) Salary: $16.07 - $22.25 per hour ... This critical Office Assistant II position engages with callers, visiting providers and families to ...

State of Maine

Office Assistant II

Rockland, ME · On-site

$16.07 - $22.25/hr

August 31, 2026 Job Class Code: 6538 Grade: 08 (Admin Svcs) Salary: $16.07 - $22.25 per hour* *This ... As an Office Assistant II, you will be performing a variety of administrative support duties ...

Maine

Office Assistant II

Fort Kent, ME · On-site

$16.07 - $22.25/hr

August 26, 2026 Job Class Code: 6538 Grade:08 (Admin Svcs) Salary: $16.07 - $22.25 per hour* *This ... As an Office Assistant II, you will be performing a variety of administrative support duties ...

State of Maine

Office Assistant II

Brunswick, ME · On-site

$16.07 - $22.25/hr

August 26, 2026 Job Class Code: 6538 Grade: 08 (Admin Svcs) Salary: $16.07 - $22.25 per hour* *This ... As an Office Assistant II, you will be performing a variety of administrative support duties ...

New

State of Maine

Office Assistant II

Rockland, ME · On-site

$16.07 - $22.25/hr

August 31, 2026 Job Class Code: 6538 Grade: 08 (Admin Svcs) Salary: $16.07 - $22.25 per hour* *This ... As an Office Assistant II, you will be performing a variety of administrative support duties ...

Maine

Office Assistant II

Rockland, ME · On-site

$16.07 - $22.25/hr

August 31, 2026 Job Class Code: 6538 Grade:08 (Admin Svcs) Salary: $16.07 - $22.25 per hour* *This ... As an Office Assistant II, you will be performing a variety of administrative support duties ...

Georgia

Admin Support II

Augusta, ME · On-site

$34K/mo

Admin Support II Agency: Department of Community Supervision Job Requisition ID: JR0000002753 Shift: Any (United States of America) Compensation Details: $34,060.00 * This job is located in Augusta ...

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All JobsAdmin Two JobsAdmin Assistant Two JobsAdmin Assistant Two Jobs in Maine

Admin Assistant Two information

What is the difference between Admin Assistant Two vs Admin Assistant One?

CriteriaAdmin Assistant TwoAdmin Assistant One
Required CredentialsHigh school diploma; some roles may prefer additional certificationsHigh school diploma or equivalent
Work EnvironmentOffice settings, administrative departmentsOffice settings, entry-level administrative roles
Employer & Industry UsageCommon in government agencies, corporate officesCommon in small businesses, nonprofits
Search & Comparison IntentUnderstanding role progression, responsibilities, payEntry-level duties, job requirements

The main difference between Admin Assistant Two and Admin Assistant One lies in experience and responsibilities. Admin Assistant Two typically requires more experience or specialized skills, handling more complex tasks, while Admin Assistant One is an entry-level position focused on basic administrative duties. Both roles are essential in office environments, but Admin Assistant Two often offers higher pay and greater responsibilities.

Can a company have more than one administrative assistant?

Yes, a company can have multiple administrative assistants, especially in larger organizations or departments, to handle various tasks such as scheduling, correspondence, and office management. The number of administrative assistants typically depends on the company's size, workload, and organizational structure.

What jobs can you do if you are an admin assistant?

An admin assistant can perform a variety of clerical and administrative tasks such as managing schedules, handling correspondence, organizing files, and supporting office operations. These skills can also qualify them for roles like receptionist, office coordinator, or executive assistant, often requiring proficiency in office software and good communication skills.

What other jobs can an administrative assistant do?

An administrative assistant can often transition into roles such as office manager, executive assistant, project coordinator, or customer service representative, leveraging skills in organization, communication, and time management. Additional certifications in office software or project management can facilitate career advancement into these positions.

What to expect on a second job interview for an admin assistant two?

A second interview for an Admin Assistant Two typically involves more in-depth questions about your experience, skills, and ability to handle administrative tasks such as scheduling, correspondence, and data entry. You may also meet with additional team members or supervisors and be asked to demonstrate proficiency with office software or problem-solving scenarios.
Admin Assistant Two jobs near you

Admin Assistant

York, ME • On-site

Nubble Site Solutions
Construction • 1 - 10 employees
Learn more about Nubble Site Solutionsexternal

$0.18 - $0.23/hr

Full-time

Medical, Retirement, PTO

Re-posted 29 days ago

Job description

Nubble Site Solutions, Precision ProFile, NextDayGPS and SiteBoss are tightly integrated small businesses with shared ownership based out of Southern Maine. The businesses work hand in hand to manufacture, distribute, support, and prepare data for all things GPS construction staking. 
Ownership is looking to hire an Admin Assistant, this position may also encompass some Inventory Specialist related tasks. The Admin Assist will be tasked with duties such as paying bills, reconciling accounts, sending invoices, and receiving payment. Candidates should have a basic understanding of accounting and Quickbooks Online (or similar) accounting software is a necessary skill for this role. Other responsibilities may encompass liaising/scheduling with maintenance techs (HVAC, plumbing) and the company office cleaners. Inventory related tasks may include shipping and receiving, and maintaining product in the stockroom. This individual will be tasked (contract with potential for full time employment based on goal achievement) with assisting in any and all admin tasks and some inventory, and facilities related tasks. 
This role is a bit like a Swiss army knife. You will work closely with our Office Manager, and Lead Technicians, but will also interact with most departments. Our office culture is extremely important to us and our administrative team implements and ensures department satisfaction. The perfect candidate will have a “whatever needs to get done” attitude and is willing to learn multiple sides of the businesses!

Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
 
Reports to: Internal Operations Manager
Expected Hours: Monday through Friday, 7am to 4pm

Duties & Expectations:

  • Assist in managing all AP including accurately record/categorize expenses, pay bills, and reconcile accounts.

  • Send invoices, receive payment, and assist in managing the AR.

  • Track company owned vehicle maintenance, registrations, and insurance cards.

  • Facilities management may include restocking bathrooms, salting/shoveling front steps, light cleaning if need be (we have a weekly cleaner but occasionally a spot vacuum, etc. is needed)

  • Liaise with maintenance vendors including HVAC, plumber, electrician, handy man, as needed 

  • Organize and receive inventory in the stockroom and sales employees' vehicles.

  • Locate, pick, and pack parts for orders using Cin7 inventory software.

  • Domestic (some international) shipping and receiving

  • Manage incoming and outgoing repairs via email and spreadsheets.

  • Manage employee assets via email and spreadsheets

 
Requirements:

  • 1-2 years of experience with Quickbooks online (or similar accounting software).

  • Must understand basic accounting (P&L, balance sheet, taxes).

  • 1+ years of inventory software is a plus.

  • Exceptional communication and organizational skills.

  • Attention to detail is a must.

  • Good with numbers is a must.

  • Computer skills - Must be familiar with Outlook, Word, Xcel, and capable of learning inventory software.

  • Ability to lift heavy boxes and use a ladder.

  • Must be a self-starter, be able to take initiative and work independently.

  • Good problem-solving skills and positive, team-oriented attitude.

 
Compensation:

  • Starting $18 - $23 per hour.

  • Starting pay is depending on relevant experience, skills, and knowledge.

  • The pay increase is determined by meeting goals and performance growth.

Benefits (once FTE is offered):

  • 401k/401k match.

  • Health insurance.

  • PTO.

  • Paid holidays.