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Accounts Payables Associate Jobs in Ontario (NOW HIRING)

University of Waterloo

Expense Associate

Waterloo, ON · On-site

... Associate is accountable for applying knowledge of policies and procedures to record non-salary ... in an Accounts Payable role is an asset Knowledge/Skills/Abilities Demonstrated ability to ...

KESHET

Associate's degree or equivalent in Accounting * Experience in accounts receivable (or accounts payable) * Excellent verbal and written communication skills. * Proficient in Microsoft Office Suite or ...

John Brooks Company

Finance Associate

Mississauga, ON

CA$47K - CA$55K/yr

You'll contribute to meaningful work across Accounts Payable, Accounts Receivable, and General Accounting, while building a broad understanding of financial operations. Working closely with the ...

John Brooks Company

Finance Associate

Mississauga, ON · On-site

CA$47K - CA$55K/yr

You'll contribute to meaningful work across Accounts Payable, Accounts Receivable, and General Accounting, while building a broad understanding of financial operations. Working closely with the ...

VCNA

Procurement Buyer

Toronto, ON · Hybrid

CA$67K - CA$84K/yr

Understanding Procurement, Accounts Payables, and Receiving functions preferred. * Proficient with ... Associates Degree and/or equivalent combination of education and experience. Note: * This may not ...

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Accounts Payables Associate information

What is an accounts payables associate?

Accounts Payables Associates are professionals responsible for managing a company's outgoing payments and ensuring that invoices from vendors and suppliers are processed accurately and on time. They typically handle tasks such as verifying invoices, reconciling accounts, preparing payment runs, and maintaining records of all transactions. Their role is crucial in maintaining good relationships with suppliers and supporting the financial health of the organization by preventing late fees and discrepancies. Attention to detail, organizational skills, and proficiency with accounting software are essential for this position.

What are the key skills and qualifications needed to thrive as an accounts payables associate, and why are they important?

To thrive as an Accounts Payables Associate, you need a solid understanding of accounting principles, attention to detail, and typically an associate's degree in accounting or finance. Familiarity with accounting software such as SAP, Oracle, or QuickBooks and proficiency in Microsoft Excel are commonly required. Strong organizational skills, time management, and effective communication help you manage high volumes of transactions and coordinate with vendors and internal teams. These skills are crucial for ensuring accurate, timely payments and maintaining positive vendor relationships, which support the overall financial health of the organization.

What are some common challenges faced by accounts payables associates, and how can they be addressed?

Accounts Payables Associates often encounter challenges such as managing high volumes of invoices, ensuring timely payments, and resolving discrepancies with vendors. To address these, strong organizational skills and attention to detail are essential, along with effective communication to clarify issues with internal teams or suppliers. Embracing accounting software and automation tools can streamline workflows, reduce errors, and improve efficiency, helping Associates stay on top of deadlines and maintain positive vendor relationships.

What is the difference between Accounts Payables Associate vs Accounts Receivable Clerk?

AspectAccounts Payables AssociateAccounts Receivable Clerk
Primary ResponsibilityManaging outgoing payments and vendor invoicesHandling incoming payments and customer invoices
Skills & CertificationsBasic accounting, attention to detail, proficiency in accounting softwareCustomer service, data entry, accounting software familiarity
Work EnvironmentFinance or accounting department, office settingFinance or accounting department, office setting
Common UsageUsed by companies to process vendor paymentsUsed by companies to track customer payments

While both roles are part of the finance team, the Accounts Payables Associate focuses on managing outgoing payments to vendors, whereas the Accounts Receivable Clerk handles incoming payments from customers. Both positions require similar accounting skills and software knowledge but serve different functions within the company's financial operations.

What are the most commonly searched types of Accounts Payables jobs in Ontario?

The most popular types of Accounts Payables jobs in Ontario are:

What cities in Ontario are hiring for Accounts Payables Associate jobs?

Cities in Ontario with the most Accounts Payables Associate job openings:

Accounts Payables Associate jobs near you

Accounts Payable Associate - Contract

Finlink Group

Markham, ON

Contractor

Posted 6 days ago

Job description

ACCOUNTS PAYABLE ASSOCIATE (Contract)

Our partner organization is seeking a detail-oriented and reliable Accounts Payable Associate to join its accounting team on a 3 to 6 month contract. This opportunity is a great fit for an accounting professional who is organized, self-motivated, comfortable working with deadlines, and able to maintain a high level of accuracy in a metrics-driven environment. You will play an important role in supporting timely and accurate accounts payable operations while working closely with teams across the organization.

As an Accounts Payable Associate, you will help ensure invoices and vendor accounts are processed accurately and efficiently. You will work with internal teams and external vendors, investigate discrepancies, maintain accurate records, and provide support during monthly and year-end close activities.

 Key Responsibilities
  • Process accounts payable transactions accurately and within established timelines using legacy systems and/or SAP ERP, while following company policies and procedures.
  • Reconcile vendor accounts and proactively investigate and resolve discrepancies using Excel tools such as PivotTables and VLOOKUP.
  • Maintain accurate and up-to-date vendor records in accordance with audit requirements and data retention standards.
  • Monitor invoice processing workflows and follow up on outstanding items, missing information, and required approvals.
  • Respond to vendor inquiries professionally and within established service level expectations.
  • Collaborate with Procurement, Finance, Operations, and other internal teams to support timely payment processing and accurate reporting.
  • Support monthly and year-end closing activities by preparing accounts payable reports, aging summaries, and audit documentation as required.
  • Assist with internal audits and compliance reviews by providing documentation and responding to requests for clarification.
  • Participate in continuous improvement initiatives focused on improving accounts payable processes, workflow efficiency, and automation.
  • Perform other duties as assigned by the Accounting Manager to support the overall efficiency and accuracy of the accounting function.
 What We’re Looking For
  • Minimum 2 years of accounts payable experience preferred.
  • Solid understanding of 2-way and 3-way matching principles.
  • Proficiency with Microsoft Outlook and Adobe Acrobat.
  • Intermediate to advanced Microsoft Excel skills, including PivotTables and VLOOKUP.
  • Strong numerical aptitude and exceptional attention to detail.
  • Excellent organizational and problem-solving skills.
  • Strong verbal and written communication skills.
  • Experience with the SAP Accounts Payable module is considered an asset.
  • Ability to manage multiple priorities and consistently meet deadlines.
 Nice to Have
  • Previous experience working with high-volume invoice processing.
  • Familiarity with procurement or expense management systems.
  • Experience working in a structured, metrics-driven accounting environment.

This is a 3 to 6 month contract opportunity with a strong focus on supporting day-to-day accounts payable operations. It is well suited to someone who enjoys working with numbers, solving discrepancies, maintaining accurate records, and collaborating with different teams to keep processes moving.

If you are an experienced Accounts Payable professional who takes pride in accuracy, organization, and getting the details right, we would be happy to hear from you.

Apply today to be considered for this opportunity with our partner organization.