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A E Staff Jobs (NOW HIRING)

HFS Company

A/E Operations Coordinator

San Antonio, TX · On-site

Coordinate and book travel arrangements and process expense reports for A/E staff. Proposal Support: Prepare and format written and graphic material. Assist with A/E proposal production. ESSENTIAL ...

SOSi

Construction Manager - OCONUS

Reston, VA · On-site

Experience in managing an A&E staff. * Have full authority and oversight for coordination of all local issued task order projects. * Experience in managing small projects in a fast-pace environment ...

SOSi

Construction Manager - OCONUS

Reston, VA · On-site

Experience in managing an A&E staff. * Have full authority and oversight for coordination of all local issued task order projects. * Experience in managing small projects in a fast-pace environment ...

SMMA

Senior Project Manager - Federal A/E

Cambridge, MA · On-site

$110K - $130K/yr

SMMA is seeking a Senior Project Manager - Federal A/E to help lead and grow our work in the ... Manage project scope, fee, schedule, staffing, budget, deliverables, and financial performance

SMMA

Senior Project Manager - Federal A/E

Cambridge, MA · On-site

$110K - $160K/yr

SMMA is seeking a Senior Project Manager - Federal A/E to help lead and grow our work in the ... Manage project scope, fee, schedule, staffing, budget, deliverables, and financial performance

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As of Sep 10, 2026, the average yearly pay for a e staff in the United States is $64,055.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $83,000.00 per year, depending on experience, location, and employer.

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Infographic showing various A E Staff job openings in the United States as of June 2026, with employment types broken down into 78% Full Time, 21% Part Time, and 1% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $64,055 per year, or $30.8 per hour.

A/E Operations Coordinator

San Antonio, TX • On-site

Career - hfscompany.com
See more jobs at Career - hfscompany.comexternal

Full-time

Re-posted 21 days ago

Job description

Architectural and Engineering Operations CoordinatorJOB PURPOSE

Manage and track all Architectural and Engineering (A/E) contract data and deliverables, produce monthly and periodic invoices to clients and process payments due our subcontractors. Coordinate with A/E Director. Support and interact with A/E Project Managers, subcontractors, and clients.

ESSENTIAL JOB RESPONSIBILITIES

Contract Administration:
Provide pre-award and post-award administrative support. Prepare all subcontracting agreements on new contracts and task orders. Manage contract files and databases. Track contract compliance.

Contract and Project Invoicing:
Track and monitor project timelines. Monitor project budgets technical invoice summaries for A/E billing. Develop invoice summaries for A/E billing. Produce invoices. Process subcontractor billing. Process expense reports for billing.

General AE Administrative Support:
Maintain company A/E calendar and contacts. Set up meetings and take minutes. Compile and track various internal schedules, assignments, data, etc. Coordinate and book travel arrangements and process expense reports for A/E staff.

Proposal Support:
Prepare and format written and graphic material. Assist with A/E proposal production.

ESSENTIAL QUALIFICATIONS

EDUCATION:
Bachelor's degree in business, communications, or marketing preferred.

EXPERIENCE:

  • 5+ years administrative contract and project support.
  • 3+ years detailed invoicing/billing experience with heavy Excel usage.
  • Government contracting and FAR experience highly preferred.
  • AEC environment preferred.

LICENSES:
Certified Associate in Project Management (CAPM) preferred.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

  • Excellent verbal and written communication, grammar and proofreading skills.

  • Strong organization, planning and time management habits.

  • Access and protect confidential information.

  • Ability to think analytically and to anticipate impact of actions and decisions.

  • Good math skills and ability to analyze numerical data.

  • Ability to interact in a professional manner with all levels of individuals.

  • Proficient with Excel, Word, and Adobe Acrobat with advanced formatting experience. PowerPoint preferred. Knowledgeable of Internet usage. Experience with Microsoft 365, SharePoint and Salesforce highly desired.

PHYSICAL REQUIREMENTS:
  • Constant – Ability to communicate with staff and others over the telephone and in person.
  • Constant – Ability to input data into computer, make calculations, complete paperwork, produce reports.
  • Constant – Ability to read, review, comprehend and mark/edit documents.
  • Occasional – Ability to lift, stack, load and move up to 10 pounds from varied heights.
WORKING CONDITIONS:

Indoors: 100% – Office environment; normal noise conditions

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