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Job Title: Regulatory Coordinator

Job Description

The Regulatory Coordinator plays a critical role in ensuring that products comply with local, national, and international regulations while providing high-quality support to internal teams and external customers. This position manages key regulatory processes, maintains essential documentation, and partners closely with functions such as Legal, Sales, Marketing, and R&D to enable safe, compliant, and successful product launches in the flavor and fragrance industry.

Responsibilities

• Manage and assign regulatory tasks to ensure timely and accurate responses to internal and external requests.
• Oversee and monitor the regulatory inbox, triaging and directing inquiries to the appropriate team members.
• Handle customer portal requests and provide clear, timely updates to stakeholders.
• Maintain and update Non-Disclosure Agreements (NDAs) in collaboration with the Legal team.
• Prepare, review, and maintain critical regulatory documentation, including Safety Data Sheets (SDS), allergen declarations, ingredient statements, and certifications.
• Organize, update, and maintain regulatory databases for compliance documents to ensure easy access and traceability.
• Support Sales and Marketing teams by providing regulatory information and documentation required for new and existing product launches.
• Assist with supplier document requests related to raw material projects to support compliance and product development.
• Collaborate with cross-functional teams such as R&D, Quality, and Culinary to ensure regulatory requirements are understood and met.
• Contribute to continuous improvement of regulatory processes, documentation standards, and data accuracy.

Qualifications

• Associate or bachelor’s degree preferred in a related field such as regulatory affairs, chemistry, food science, or a similar discipline.
• 2+ years of experience in regulatory affairs, preferably within flavor, fragrance, or food manufacturing environments.
  • Experience in regulatory affairs specific to flavor, fragrance, or food manufacturing is strongly preferred.

This is a Contract to Hire position based out of Northbrook, IL.

The pay range for this position is $24.00 - $28.85/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Northbrook,IL.

This position is anticipated to close on Jun 24, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.