Job Description: Project Coordinator
Company: GoKeyless
Location: Remote
Reports To: Sales Operations Manager
Department: Build
Employment Type: Full-Time
Date Modified: June 2026
At GoKeyless, we connect people with the technology that keeps their properties safe, secure, and easy to operate. As a nationwide Value Added Reseller aligned with ASSA ABLOY and other leading manufacturers, we deliver smart access solutions to multi-family, hospitality, vacation rental, and commercial customers across the country. We're looking for a Project Coordinator who wants to own the Configured order motion end-to-end, deliver assigned projects, and run the procurement engine behind every Build project we ship.
Role Overview
Reporting to the Sales Operations Manager, the Project Coordinator owns the Configured order motion from the sales handoff through close, delivers Standard projects assigned by the Project Engineer, and owns procurement and coordination across every Build project. We deliver three ways:
- Box Sales-transactional product orders that ship and go.
- Configured Sales-in-facility programming, keying, or assembly with no on-site install.
- Project Sales-full solutions with GoKeyless installation on site - scoped as Standard or Complex.
Key Responsibilities
- Own Configured end-to-end-Take the handoff from the sales rep, validate the deal before customer presentation, build the complex Configured quote within your pricing authority, and run the order from scope confirmation through clean-and-tested, ship, train, and close.
- Hold the checkpoints-When a stage gate isn't met, the order doesn't advance. You own bringing it back on track.
- Deliver assigned Standard projects-Run the Standard projects the Project Engineer assigns to you with the same intake, schedule, customer-communication, and close discipline applied to every project we deliver.
- Own purchase orders-Issue and manage POs in NetSuite - accurate SKUs, quantities, vendor terms, pricing, and ship-to addresses. Confirm acceptance, track ship and delivery dates, and keep vendor records clean.
- Set the source path-Manufacturing vendor first (dormakaba, Allegion). Authorized distributor (SecLock, IML) when lead-time would break the customer promise. Escalate margin-floor breaches to Finance.
- Support 3-way match-Partner with the Warehouse Operations Manager on receiving and the AP Specialist on invoice processing. Validate vendor invoices against approved POs and retain audit-ready documentation.
- Hold material readiness-Make sure material is on site or in inventory by the need date. Surface vendor delays, partial shipments, or substitution risk early - don't let it hit the schedule.
- Protect margin-Price Configured within your authority and escalate beyond the threshold per the commercial approval process. Surface recurring vendor, lead-time, or pricing patterns for resolution.
- Use AI well-Lean on Claude to accelerate vendor communication, PO drafting, and exception research - and protect your time for the coordination work.
Qualifications
Must-Haves
- 2+ years in purchasing, procurement coordination, or supply chain operations - ideally in a project-based or VAR environment.
- Comfort taking a sold order from a sales rep, validating it, building a complex quote within a defined pricing authority, and running assigned projects to close.
- Demonstrated ability to manage a high volume of purchase orders with vendor follow-through and accuracy.
- Working knowledge of 3-way match (PO, receipt, invoice) and the procure-to-pay workflow.
- Proficiency with NetSuite or a comparable ERP; comfort with Shopify; strong Excel skills.
- Demonstrated use of AI tools (Claude) to accelerate vendor communication, PO drafting, and exception research.
Nice-to-Haves
- Experience in a VAR, distribution, or product-based business with multi-vendor project procurement.
- Direct exposure to security access, hardware, or building technology procurement.
- Associate's or Bachelor's degree in Business, Supply Chain, or a related field - or equivalent experience.
Attributes
- Detail-oriented-PO accuracy, vendor confirmation, and 3-way match discipline aren't optional for you.
- Dependable-You follow through on every PO, every vendor confirmation, every receipt - without being chased.
- Proactive-You anticipate lead-time pressure and surface issues before they hit the schedule.
- Motion-minded-You own the Configured motion end-to-end from sales handoff through close, and you run assigned Standard projects with the same discipline.
- Commercially fluent-You validate and price the rep's deal within your authority and protect margin.
- AI-forward-You actively use AI to accelerate the routine work.
Why Join GoKeyless?
- Impact-Own Configured from sales handoff through close, run assigned Standard projects, and own the procurement engine that turns every signed deal into a site-ready deliverable.
- Growth-Motion-ownership and coordination role with cross-functional reach across sales, delivery, vendors, finance, and warehouse - developing under the Project Engineer.
- Team-Partner with our sales team, the Project Engineer, the VP of Build, AP, the Warehouse Operations Manager, and the Senior Controller.
- Benefits-Competitive salary, comprehensive health and 401(k), recognition programs, and clear paths for career growth.
Pay Range: $50,000 - $60,000 per year
