Pops Aba

POPS ABA Job Description Clinic Director (BCBA) 

Reports To: Clinical Director  

Supervises: Board Certified Behavior Analysts (BCBAs), Registered Behavior Technicians (RBTs), Behavior Technicians (BTs), BCBA Trainees (as assigned)  

Work Location: POPS ABA — Greenville, NC (Clinic-based, with Home, School, and Community as needed)  

Position Summary 

The Clinic Director is a Board Certified Behavior Analyst (BCBA) responsible for the day-to-day clinical and operational leadership of the Greenville clinic, in addition to carrying a personal caseload. The Clinic Director ensures services delivered at the clinic are clinically appropriate, ethically delivered, data-driven, and compliant with BACB standards, payer requirements, and organizational policies, while directly supervising and supporting the clinic's clinical staff. 

Position Purpose 

To improve client outcomes through evidence-based ABA services, provide clinical supervision and leadership to the clinic's team, and ensure the day-to-day clinical and operational functioning of the Greenville clinic runs smoothly. 

Essential Functions 

Carry a personal caseload including assessments, treatment planning, and case management. 

Conduct assessments and reassessments. 

Develop and update treatment plans, FBAs, and Behavior Intervention Plans. 

Provide supervision to BCBAs, BTs, and RBTs at the clinic in accordance with payer and BACB requirements. 

Provide caregiver training and collaboration. 

Collect, analyze, and interpret clinical data. 

Modify treatment protocols based on clinical need and data. 

Maintain timely, accurate clinical documentation. 

Coordinate care with interdisciplinary providers when appropriate. 

Ensure compliance with BACB Ethics Code and payer requirements. 

Serve as the clinic's primary point of contact for day-to-day clinical and operational matters. 

Oversee clinic scheduling, caseload distribution, and staff coverage. 

Primary Responsibilities 

Clinical Services 

Complete comprehensive assessments and reassessments. 

Develop individualized goals and treatment recommendations. 

Monitor treatment progress and update programming. 

Clinic Leadership & Supervision 

Provide direct supervision to assigned BCBAs, BTs, and RBTs at the clinic. 

Monitor treatment fidelity and provide performance feedback. 

Document supervision in accordance with payer requirements. 

Support hiring, onboarding, and day-to-day management of clinic staff. 

Manage clinic scheduling, caseload assignments, and staff coverage. 

Caregiver Training 

Conduct caregiver training sessions. 

Develop strategies to promote generalization and caregiver implementation. 

Handle escalated caregiver or family concerns at the clinic level. 

Documentation & Compliance 

Complete assessment reports, treatment plans, supervision notes, parent training notes, and clinical documentation within required timelines. 

Respond to audit feedback and documentation revisions. 

Support authorization requests and medical necessity documentation. 

Oversee documentation compliance across the clinic's clinical team. 

Daily Responsibilities 

Provide clinical supervision. 

Review client data. 

Communicate with caregivers and staff. 

Complete documentation within required timelines. 

Oversee day-to-day clinic operations. 

Weekly Responsibilities 

Analyze progress. 

Modify treatment as indicated. 

Collaborate with interdisciplinary providers. 

Lead or attend clinic team meetings. 

Monthly Responsibilities 

Review authorization timelines. 

Evaluate treatment effectiveness. 

Participate in peer review and quality initiatives. 

Report clinic-level updates to Regional Clinical Director. 

Quarterly Responsibilities 

Complete reassessments as required. 

Review caseload outcomes. 

Participate in competency development. 

Annual Responsibilities 

Maintain BCBA certification and licensure. 

Complete required CEUs and annual training. 

Decision-Making Authority 

Authorized to make clinical treatment recommendations, modify behavior analytic procedures based on data, supervise assigned technicians and BCBAs, manage day-to-day clinic operations, and recommend service levels within organizational and payer guidelines. 

Required Qualifications 

Master's degree in behavior analysis, psychology, education, or related field. 

Current BCBA certification in good standing. 

Current North Carolina licensure. 

Successful completion of background screening. 

Preferred Qualifications 

Experience providing ABA services across home, clinic, school, and community settings. 

Prior experience supervising BCBAs, RBTs, or BTs. 

Experience with CentralReach or similar electronic medical record. 

Experience with commercial and NC Medicaid payer documentation. 

Required Competencies 

Applied Behavior Analysis 

Assessment 

Behavior intervention 

Clinical documentation 

Medical necessity 

Parent training 

Supervision 

Ethical decision-making 

Communication 

Time management 

Clinic-level operational awareness (scheduling, coverage, staffing) 

Key Performance Indicators 

Documentation submitted within required timelines 

Assessment and reassessment timeliness 

Authorization approval success 

Supervision compliance 

Parent training completion 

Audit scores 

Client progress toward goals 

Treatment integrity 

Staff retention and satisfaction at the clinic 

Compliance Responsibilities 

BACB Ethics Code 

HIPAA 

State licensure requirements 

Insurance payer policies 

Company clinical standards 

Incident reporting 

Mandatory reporting requirements