Mississauga, ON · On-site
CA$55K - CA$80K/yr
Position Summary The Facility Services Administrator & Procurement Buyer supports day-to-day ... At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're ...
Mississauga, ON · On-site
CA$55K - CA$80K/yr
Position Summary The Facility Services Administrator & Procurement Buyer supports day-to-day ... At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're ...
What is it like to work at Hatch?
CA$55K - CA$80K/yr
Other
This job post has expired today. Applications are no longer accepted.
Requisition ID: 99129
Job Category: Administration/Support
Location: Mississauga, ON, Canada
Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.
As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.
Position Summary
The Facility Services Administrator & Procurement Buyer supports day-to-day facility operations by coordinating administrative activities, managing purchase orders, and overseeing procurement processes. This role ensures timely acquisition of goods and services, maintains accurate documentation, and supports operational efficiency across multiple facilities.The position requires strong organizational skills, financial awareness, vendor coordination experience, and the ability to work in a fast-paced environment where purchase orders are issued regularly.
Key Responsibilities
Facility Administration
Provide administrative support to the Facility Services team as needed
Maintain service contracts, vendor records, and compliance documentation
Track work orders and coordinate service requests with contractors
Monitor recurring maintenance schedules and service agreements
Maintain organized digital and physical filing systems
Support budget tracking and expense reporting
Assist with building access coordination and facility communications
Procurement & Purchasing
Prepare and issue Purchase Orders (POs) in accordance with company procedures
Request vendor quotes
Ensure proper approvals are obtained before releasing POs
Coordinate emergency PO processes when required
Maintain PO logs and tracking spreadsheets
Ensure all invoices include approved PO numbers prior to processing
Reconcile invoices with quotes and completed services
Communicate with vendors regarding delivery timelines, and discrepancies
Assist in vendor onboarding and performance tracking
Assist in tracking OPEX and CAPEX expenditures
Assist in cost-center coding of invoices
Prepare monthly procurement and spending reports
Support annual budgeting exercises as needed
Qualifications
Diploma or degree in Business Administration, Supply Chain, Facilities Management, or related field
3-5 years' experience in facilities administration and/or procurement
Experience with purchase order systems (ERP/iPas/Oracle/SAP or similar)
Strong understanding of procurement workflows
Proficient in Microsoft Office (Excel, Word, Outlook)
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a fast-paced environment
Base salary range: $55,000 - $80,000
At Hatch, we are committed to fair and equitable compensation practices. In accordance with legislated pay transparency requirements, the expected salary range for this position is based on current market data and aligned with internal pay structures to ensure consistency and fairness.
Your individual compensation within this range will depend on factors such as skills, experience, qualifications and location. In addition to base pay, our total rewards package may include performance-based incentives, comprehensive benefits, and other programs designed to support your well-being and growth.
Why join us?
What we offer you?
Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.
We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.