Ws Alamo

Position Description: GENERAL DESCRIPTIONUnder the direction of the Chief Executive Officer, the Board Relations Manager serves as the primary liaison between the Workforce Solutions Alamo (WSA) executive leadership team and the Board of Directors. This position is responsible for coordinating all board governance activities, ensuring compliance with federal and Texas laws, managing board communications, supporting committee operations, and fostering strong relationships between board members, executive leadership, elected officials, and community stakeholders.The Board Relations Manager serves as a key governance and executive support professional, providing high-level coordination and guidance to ensure effective Board operations and communication between the Board, CEO, executive leadership, and external stakeholders. The position supports the CEO and Board Chair in advancing Board priorities while maintaining appropriate distinctions between Board governance and day-to-day organizational management.ESSENTIAL DUTIES AND RESPONSIBILITIES Board Governance• Serve as the primary staff liaison to the Board of Directors.• Coordinate all Board and committee meetings.• Develop annual Board calendars.• Prepare meeting agendas in coordination with the CEO and Board Chair.• Coordinate production and distribution of Board packets.• Ensure compliance with the Texas Open Meetings Act.• Maintain official Board records and archives.• Coordinate Board elections and officer transitions.• Manage Board appointments and reappointments.• Maintain Board member contact information and biographies.Committee ManagementCoordinate activities for:• Board of Directors Committee• Executive Committee• Committee of Six (Cof6)• Audit & Finance Committee• Strategic Committee• Early Care & Education Committee• Youth Committee• Oversight Committee• Nominations Committee• AD HOC CommitteeResponsibilities include:• Schedule committee meetings and coordinate logistics.• Record and maintain committee meeting minutes.• Follow-up on committee directives and action items• Track committee recommendations and action items.• Prepare committee agendas and supporting materials.Board Member Relations• Coordinate Board orientation.• Develop annual Board training plans.• Coordinate ethics training.• Coordinate Open Meetings Act training.• Coordinate conflicts of interest disclosures.• Manage Board recognition activities in coordination with the appropriate department.• Coordinate Board retreats.• Maintain Board attendance records.• Assist Board members with information requests.• Foster effective working relationships with Board members, elected officials, community leaders, workforce partners, and other key stakeholders.Strategic Support• Assist the CEO with Board communications and governance-related matters.• Prepare executive briefing materials, presentations, and reports.• Coordinate strategic planning sessions.• Track Board-approved goals, priorities, and initiatives.• Monitor completion of Board directives and provide appropriate status updates to executive leadership.• Assist with annual Board self-assessment.• Coordinate appropriate engagement between Board leadership, executive leadership, elected officials, and community stakeholders.• Support the development and implementation of Board governance priorities and strategic initiatives.• Identify opportunities to improve Board effectiveness, engagement, and governance processes.• Support the development and implementation of Board governance metrics and performance reports.Compliance ResponsibilitiesCoordinate and support compliance with applicable federal, state, and local laws, regulations, WSA policies, Board bylaws, and governance requirements. Identify and escalate potential compliance concerns to the appropriate executive leadership or legal counsel and maintain appropriate documentation to support compliance.· Workforce Innovation and Opportunity Act (WIOA)· Texas Workforce Commission policies· Texas Open Meetings Act· Texas Public Information Act· Local Board Bylaws· Conflict of Interest requirements· Procurement policies affecting Board actions· Federal grant requirements· Ensure Board records, correspondence, meeting materials, and other documentation are maintained in accordance with applicable records retention, confidentiality, and public information requirements.· Coordinate responses to Board-related public information requests with appropriate departments and legal counsel, as applicable.· Exercise discretion in handling confidential, sensitive, and executive-level information.Executive Support Support the CEO by:· Coordinating Board priorities and initiatives.· Tracking Board and committee action items.· Preparing executive reports, presentations, and briefing materials.· Drafting Board and executive correspondence.· Coordinating governance-related meetings.· Preparing legislative and governmental briefing materials.· Coordinating meetings with elected officials and community leaders.CommunicationsThe Board Relations Manager may provide support to the Marketing Department, as needed, in the following areas:• Draft Board correspondence. • Develop Board newsletters. • Support the coordination of Board recognition events. • Assist with public meetings. • Support media logistics involving Board leadership. • Support maintaining the Board section of the agency website.GENERAL/ORGANIZATIONAL COMPETENCIESQuality/Compliance: Achieving a standard of excellence with our work processes and outcomes, honoring WSA policies and all regulatory requirements.Communication: Balancing listening and talking, speaking, and writing clearly and accurately, influencing others, keeping others informed.Initiative: Taking ownership of our work, doing what is needed without being asked, following through.Efficiency: Planning, managing time well, being on time, being cost conscious, thinking of better ways to do things.Customer Focus: Striving for high customer satisfaction, going out of our way to be helpful and pleasant, making it as easy as possible on the customer rather than our department or Workforce Solutions Alamo (WSA).Collegiality/Collaboration: Being helpful, respectful, approachable, and collaborative, cooperating with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information, and achieve results.Integrity/Transparency: Upholds social, ethical, and organizational norms and values; firmly adheres to codes of conduct and ethical principles; behaves consistently, and is open, honest, and trustworthy; acts without consideration of personal gain.Continuous Learning & Self Development: Being receptive to feedback, willing to learn, embracing continuous improvement, proactively investigating new perspectives, approaches, and behaviors.People Management (for those with direct reports): Setting clear expectations, reviewing progress, providing feedback and guidance, holding people accountable.Problem Solving: Identifies problems and uses logic, judgment, and data to evaluate alternatives and recommends solutions to achieve the desired organizational goal or outcomes. Decision Quality: Makes sound decisions that consider objectives, risks, implications, and agency and governmental regulations.GENERAL QUALIFICATIONSTo perform this job successfully, the individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. KNOWLEDGE, SKILLS, and ABILITIES Knowledge• Board governance best practices• Strategic planning• Public sector administration• Board bylaws• Parliamentary procedure• Open Meetings Act• Public Information Act• Grant administration• Meeting management• Executive communications• Microsoft Office Suite• Board management softwareSkills• Executive communication• Diplomacy• Relationship management• Government and stakeholder awareness• Project management• Strategic thinking• Public speaking• Writing and editing• Event coordination• Problem solving• Organizational skills• Confidentiality• Time managementAbilities· Build trusted relationships with senior leaders.· Exercise discretion with confidential information.· Coordinate multiple high-profile projects simultaneously.· Produce executive-level written materials.· Work effectively with elected officials and community leaders.· Interpret laws, regulations, and policies and identify matters requiring escalation or legal guidance.· Meet demanding deadlines.EDUCATION and/or EXPERIENCE· Bachelor’s degree from accredited college or university in Business Administration, Public Administration, or a related field required.· Minimum of five years of progressive experience in public relations, executive administration, board governance, workforce development, nonprofit management, government relations, legislative affairs or a related field, preferably within public sector, workforce board, nonprofit, or executive leadership environment.· Experience working directly with executive leadership, boards of directors, elected officials, government representatives, or senior-level community stakeholders is strongly preferred.· Experience supporting Texas Workforce Commission, Texas Open Meetings Act, government-funded programs, workforce development initiatives preferred.· An equivalent combination of experience, training, and/or education approved by the agency.OTHER QUALIFICATIONS• Must be legally eligible to work in the United States.• Will require occasional in-region and out-of-region travel; Must have proof of valid driver’s license and current auto insurance; must provide own transportation when on company business.• Must be able to work onsite at the designated work location and travel for events and community outreach.• May require evening or weekend hours to support special events.PHYSICAL DEMANDS and WORK ENVIRONMENTThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Equal Opportunity EmployerWorkforce Solutions Alamo is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. The position will close when filled. $61,184.00 - $99,658.00 Annually