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Timberline Construction Group

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Construction Administrative Assistant

San Luis Obispo, CA

Timberline Construction Group LLC
See more jobs at Timberline Construction Group LLCexternal

$20.50 - $26.25/hr

Full-time

Posted 28 days ago

Job description

Position Summary

Timberline Construction Group is seeking an organized, dependable, and detail-oriented Construction Administrative Assistant to support residential construction projects in the San Luis Obispo area.

This position will provide day-to-day administrative and project support to the construction team, helping coordinate documentation, schedules, communication, reporting, subcontractor information, and project records.

The ideal candidate is comfortable working in a fast-paced construction environment, managing multiple priorities, and communicating with project managers, subcontractors, residents, utility companies, and other project partners.

Experience with HUD Section 3 or affordable housing programs is strongly preferred but not required.


Key Responsibilities

  • Provide administrative support to project managers and field construction teams.
  • Maintain project files, documentation, correspondence, and reports.
  • Assist with scheduling meetings, appointments, project activities, and follow-up items.
  • Prepare meeting notes, project updates, spreadsheets, and general correspondence.
  • Track subcontractor documentation, workforce information, and project records.
  • Assist with procurement documents, project forms, invoices, and other administrative paperwork.
  • Coordinate communication with subcontractors, residents, utility companies, vendors, and community partners.
  • Submit and track 811 utility locate requests and coordinate with utility providers to ensure underground lines are marked before excavation or construction begins.
  • Help maintain documentation required for affordable housing and federally funded construction programs.
  • Support Section 3 documentation and reporting after training.
  • Maintain accurate digital and physical project files; update ARK and SharePoint as needed.
  • Follow up on outstanding items to help keep projects organized and on schedule.
  • Provide general office and project support as needed.

Qualifications

  • 2+ years of administrative, project coordination, construction office, or similar support experience preferred.
  • Previous construction, residential housing, property management, or project-related experience is a plus.
  • Strong organizational and follow-up skills.
  • Comfortable managing multiple tasks and deadlines.
  • Knowledge of Microsoft Word, Excel, and Bluebeam drafting/markup software preferred but not required.
  • Knowledge of San Luis Obispo (SLO) City and County permitting preferred but not required.
  • Strong written and verbal communication skills.
  • Detail-oriented with the ability to maintain accurate records and documentation.
  • Ability to work independently while supporting multiple team members.
  • Bilingual English/Spanish is a plus.
  • Previous HUD, Section 3, affordable housing, or government-funded project experience is helpful but not required.

Employment with Timberline Construction Group is contingent upon passing a pre-employment drug test and a background check, which may include criminal history and employment verification.

By submitting your application, you consent to agreeing to partake in a pre-employment drug test and a background check. Refusal to consent to testing may result in withdrawal of the offer. All candidates will be required to undergo a pre-employment drug test as a condition of employment.

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