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Sunstone Hr

2 jobs near Columbus, OH

SunStone Consulting LLC

Administrative Assistant

PA · Remote

$18.50 - $24.75/hr

SunStone Consulting is seeking an Administrative Assistant to provide professional administrative ... This role also supports HR-related processes, including coordination of new hire orientation ...

Administrative Assistant

SunStone Consulting LLC

PA • Remote

$18.50 - $24.75/hr

Full-time

PTO

Posted 5 days ago

Job description

SunStone Consulting is seeking an Administrative Assistant to provide professional administrative and operational support to senior managers, executives, and internal teams while helping ensure the efficient day-to-day functioning of the organization. This position is responsible for coordinating schedules, meetings, travel, events, sponsorships, office resources, vendor plans, records, reports and routine communications. This role also supports HR-related processes, including coordination of new hire orientation, onboarding and offboarding checklists, attendance and leaves of absence tracking. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while identifying opportunities to improve workplace efficiency, internal communications, and administrative processes.


Essential functions:

  • Assist senior managers and executives with daily administrative tasks.
  • Perform routine clerical duties, including filing, organizing electronic documents, answering phones, and responding to emails.
  • Schedule appointments, coordinate meetings, prepare agendas or supporting materials, and maintain calendars as needed.
  • Arrange travel, events, sponsorships, and related logistics.
  • Manage company mobile phone plans, including adding and removing users, reviewing bills for accuracy, and coordinating or negotiating pricing.
  • Order office supplies, equipment, and promotional materials for the company.
  • Manage the leased copier plan and coordinate related service, billing, and vendor communications.
  • Maintain accurate records, databases, files, and electronic documentation.
  • Prepare and track proposals for new and existing clients.
  • Review submitted time entries, expense entries, and receipts for completeness and accuracy. Enter time and expenses for contractors.
  • Generate routine, custom, and ad hoc reports from the time and billing system.
  • Coordinate new hire orientation and manage onboarding and offboarding checklists.
  • Assist with tracking attendance, leaves of absence, and updating PTO annual allotments in time keeping system.
  • Assist with planning and executing organization-wide meetings and client events.
  • Identify opportunities for operational improvement to enhance workplace efficiency, internal communications, and administrative processes.


Competency: Knowledge, Skills and Abilities

  • Excellent organizational, prioritization, and time management skills with the ability to manage multiple deadlines and competing priorities.
  • Strong attention to detail and accuracy in records, reports, time entries, expenses, proposals, and vendor billing.
  • Professional written and verbal communication skills, including the ability to interact effectively with executives, employees, clients, vendors, and external partners.
  • Ability to handle confidential and sensitive information with discretion and professionalism.
  • Proficiency with Microsoft Office applications, electronic document management, databases, and time and billing systems.
  • Ability to coordinate meetings, travel, events, sponsorships, onboarding activities, and other administrative logistics.
  • Working knowledge of administrative operations, billing support, expense review, vendor coordination, and basic HR support processes.
  • Proactive problem-solving skills and the ability to identify opportunities to improve processes, efficiency, and internal communications.
  • Ability to work independently, exercise sound judgment, and collaborate effectively as part of a team.
  • Curiosity and willingness to learn new systems, processes, and tools that support organizational effectiveness.


 

Required Education and Experience:

  • High school diploma or equivalent required.
  • Minimum of three years of experience in an administrative assistant, executive assistant, office coordinator, or similar administrative support role.
  • Experience supporting senior managers or executives, including scheduling, meeting coordination, travel arrangements, document preparation, and routine communications.
  • Experience maintaining records, databases, electronic files, proposals, reports, or other business documentation with a high degree of accuracy.
  • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, SharePoint, and Forms.
  • Experience reviewing invoices, expenses, time entries, vendor bills, or similar administrative records preferred.


Preferred/Desired Education and Experience: 

  • Associate or Bachelor’s Degree
  • Experience with SharePoint

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