Spring Street Homecare

(ARF) ADMINISTRATOR-JOB DESCRIPTION & REQUIREMENTS

Position Title: Administrator – Adult Residential Facility (ARF)

Reporting To: Licensee / Owner

ADMINISTRATOR MUST BE AVAILABLE AT ALL TIMES.

Position Overview:

The Administrator is responsible for the FULL organization, management, and FULL

operation of the Adult Residential Facility (ARF) in accordance with California

Community Care Licensing (CCL), Title 22 regulations, Title 17 regulations, Regional

Center requirements, and all applicable state laws.

The Administrator ensures residents receive proper care and supervision, staff follow

facility policies and procedures, the facility maintains regulatory compliance, facility

operations are organized and safe, and staff are properly trained and supervised. This role

requires active leadership, operational oversight, emergency availability, and direct

responsibility for the facility's daily operations.

REQUIRED QUALIFICATIONS: YOU MUST HAVE AN ARF CERTIFICATION

A. Must be at least 21 years of age.

B. Must possess knowledge of the requirements for providing the type of care and

supervision needed by clients, including the ability to communicate with clients.

C. Ability to establish and implement the facility's policy, program, and budget.

D. Responsible for adhering to the established personnel policies and associated state

regulations and laws (Title 22 and Title 17).

E. Responsible for obtaining or creating the Individual Program Plan (IPP) for each

consumer.

F. Administrator must be certified with completion of the course and certificate issued by

Community Care Licensing (Sacramento).

G. Must be knowledgeable of the needs of persons with developmental disabilities.

H. Must possess a GED or High School Diploma. A college degree is a plus.

I. Must complete 4 hours of HIV/AIDS and TB training every two years and maintain current

CPR and First Aid certification.

(ARF) ADMINISTRATOR-JOB DESCRIPTION & REQUIREMENTS

J. A Residential Specialist Certificate and a Direct Support Professional Certificate I and II is

a PLUS.

K. Must have or be eligible for criminal background clearance.

L. Must have a minimum of two (2) years prior experience providing direct supervision.

M. Maintain educational training in specific areas to conduct in-service training.

N. Must participate in training dealing with administration and management of residential

facilities and direct support professionals.

O. Must have knowledge of consumer and employee grievance procedures.

P. Must maintain a valid Driver's License and Auto Insurance.

Q. Must have Person Centered Planning (PCP) background or be willing to take the course.

ADMINISTRATOR DUTIES include but are not limited to:

A. Responsible for organizing, managing, and overseeing the operation of each assigned

facility.

B. Responsible for coordinating the day-to-day functions of the adult residential facility

including the nutritional program, educational programming, maintenance program, staff

scheduling, and related duties.

C. Responsible for maintaining all employee and client records and documents. Responsible

for filing required reports and documenting client data according to the Individual Program

Plan (IPP). Must report client exits and new employees to Community Care Licensing (CCL)

and Regional Center.

D. Responsible for participating in the recruitment, training, and evaluation of qualified staff

and terminating undesirable staff when necessary.

E. Must represent the organization as liaison between the community, social services

agencies, Regional Center services, Community Care Licensing, and other professional

resources.

F. Responsible for developing, implementing, and maintaining a staff training

G. Responsible for establishing regular meetings with signed staff meeting agendas. Along

with specialized service personnel to evaluate consumer progress and make necessary

program modifications.

(ARF) ADMINISTRATOR-JOB DESCRIPTION & REQUIREMENTS

H. Responsible for coordinating implementation of specialized service programs in

conjunction with appropriate professional resources.

I. Administrators will meet regularly regarding the operational status, program

development, and facility needs.

J. Responsible for maintaining or supervising the maintenance of financial and operational

records.

K. Ability to direct the work of others when applicable.

L. Ability to design an interdisciplinary process to assess residents' strengths and needs.

M. Ensure medications and cleaning supplies are properly logged, signed off on, stored and

locked at all times. MUST: Obtain all doctors’ orders, complete entire documentation

process for all medications, store and organize medications and ensure sure staff is trained

and handling medications properly.

N. Administrator will conduct in-service training not limited to TB and HIV/AIDS.

O. Responsible for maintaining accurate in-service training records including topics,

speaker signatures, certificates, and training dates.

P. Responsible for resolving neighborhood complaints within 24/48 hours.

Q. Responsible for interfacing with Community Care Licensing (CCL), Regional Center, Social

Services, Health Department, and other regulatory agencies.

R. Responsible for screening potential residents and researching background information to

ensure appropriate placement and that the facility can meet their needs.

S. Responsible for documenting and ensuring current TB testing for both residents and staff

and ensuring staff maintain current CPR and training certifications.

T. Responsible for coordinating staff in-service training both on-site and at external training

facilities.

U. Keep residents active in the community weekly of their choice and document

involvement.

V. Schedule, keep residents’ appointments: Therapy, Dentist, Medical Appts ALL

appointments including follow up appointments or referrals.

(ARF) ADMINISTRATOR-JOB DESCRIPTION & REQUIREMENTS

ADMINITRATOR COMPETENCY include but are not limited to:

• Administrator must be computer literate and able to manage digital systems and

communication platforms.

WEEKLY FACILITY REPORTING includes but are not limited to:

• A weekly facility recap must be submitted to the Owner via email, text, or shared

platform (e.g., Google Drive).

• The report must include:

o Staff follow-up and performance updates

o Staffing status and coverage needs

o Financial requests

o Items requiring Owner approval

o Resident updates and follow-ups

o Scheduled and completed appointments

DIGITAL ORGANAZATION/MANAGEMENT include but are not limited to:

• Administrator is responsible for maintaining and updating all digital office systems,

including:

o Calendar events

o Resident appointments

o Staff schedules (if applicable)

FACILITY OPERATIONS include but are not limited to:

• Oversee and ensure completion of:

o Weekly menus

o Grocery shopping and supply management

o Resident PNI monthly money, Expenses and Receipts

o All and additional operations may not all be listed

POLICY DEVELOPMENT/ IMPLENTATION include but are not limited to:

• Ensure the following policies are created, maintained, and followed:

o Policy for use and tracking of facility/resident funds

o Policy for shift coverage, including use of staffing/placement agencies

ON-CALL RESPONSIBILITIES include but are not limited to:

The Administrator is required to be on call unless formally relieved by approved

management coverage in writing. This includes ALL nights, weekends, holidays, and

emergencies.

(ARF) ADMINISTRATOR-JOB DESCRIPTION & REQUIREMENTS

The Administrator must respond to staff communication promptly (within an hour) and

must always maintain accessibility.

EMERGENCY RESPONSE REQUIREMENT includes but are not limited to:

The Administrator must respond to all facility emergencies immediately and must be able to

arrive at the facility within one (1) hour when necessary. ALL reports including but not

limited to Injury reports must be filled out, signed and sent to the appropriate parties and

must follow all guidelines according to CCL.

Emergencies include but are not limited to:

• Medical emergencies

• Behavioral incidents

• Resident injuries

• Staffing Scheduling/ Emergencies

• Facility safety concerns

SHIFT COVERAGE REQUIREMENT includes but are not limited to:

The Administrator is responsible for ensuring all shifts are covered. In the event of callouts,

no-shows, or staffing shortages, the Administrator must:

• Attempt to contact available staff members

• Arrange coverage

• Utilize approved staffing support when necessary

• Personally cover the shift if no other staff are available

COMPANY PHONE REQUIREMENT includes but are not limited to:

The Administrator will be issued a company phone that must always remain charged,

powered on and accessible 24/7. All staff communication and emergency contact must be

answered promptly.

POLICY AND PROCEDURE IMPLEMENTATION include but are not limited to:

The Administrator is responsible for implementing existing facility procedures and

developing new procedures when operational issues arise. After meetings or operational

(ARF) ADMINISTRATOR-JOB DESCRIPTION & REQUIREMENTS

reviews, the Administrator may be required to create written procedures and train staff on

new protocols.

ADMINISTRATOR REPORTING/ VEHICLE INCIDENT POLICY

Mandatory Owner Notification include but are not limited to:

• The Administrator must immediately notify the Owner of any situation that may

impact their ability to perform their job duties.

• This includes, but is not limited to:

o Receiving any ticket, citation, or legal notice

o Any law enforcement contact

o Any incident that may affect background clearance (fingerprinting)

o Any situation that may impact facility liability or insurance coverage

Vehicle & Driving Incident Reporting include but are not limited to:

• The Administrator must report all vehicle-related incidents involving company

vehicles to the Owner immediately, including:

o Accidents (regardless of severity)

o Traffic violations while operating a company vehicle

o Damage to company vehicles

• The Administrator is responsible for ensuring all necessary steps are taken

following an incident, including:

o Ensuring safety of all individuals involved

o Contacting emergency services if required

o Notifying the Owner immediately

o Documenting the incident in writing

o Coordinating next steps for vehicle repair and insurance reporting

Vehicle Accident Procedure Development include but are not limited to:

• The Administrator must create and maintain a written step-by-step procedure for

staff to follow in the event of a company vehicle accident.

• The procedure must include:

1. Immediate safety actions (check for injuries, call 911 if needed)

2. Securing the scene and ensuring resident safety

3. Notification protocol (Administrator and Owner)

4. Information collection (photos, insurance details, witness information)

5. Incident report completion requirements

6. Follow-up steps for vehicle repair and insurance claims

• All staff must be trained on this procedure, and acknowledgment of training must be

documented.