Reliable Fire & Security

Summary

The Contract Administrator is responsible for managing the contract/purchase order requirements of multiple projects at once. Working directly with project managers, subcontractors, and customers in a professional manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure that jobs are loaded correctly into the ERP systems
• Assist in compiling information for prequalification documents
• Apply for Certificate of Insurance as needed for projects
• Apply for Bid Bonds and Project Bonds as needed
• Ensure that jobs are invoiced correctly and in a timely manner
• Monitory job cost daily and report to Project Managers and General Manager jobs that are failing to meet budgeted margins
• Monitor over and under-billing status and advise the General Manager on underbilled projects
• Ensure accuracy of job budgets and revise as necessary
• Conduct Job Cost meetings as required
• Oversee all purchasing activity for projects and review all open POs on periodic basis
• Manage and reconcile Petty Cash disbursements
• Organize and Prepare billing documentation
• Maintain complete customer and other departmental files; collect and catalogue designs and billing information
• Prepare productivity analysis reports.
• Continuously compare contract documents to the dollar amount entered in the account system and resolve any deviation
• Ensure that job dollar values are neither over or undervalued or reported
• Review contract language and payment terms
• Manager new job set up
• Complete paperwork and update worksheets and reports related to division activity in a timely manner
• Engage in weekly Project Management meetings

Other

• Assist in preparation of periodic reports for management
• Participate in weekly L10 meetings
• Quarterly goal setting and accountability
• All other projects as assigned by management

Qualifications

To perform this job successfully, an individual must be able to focus in a fast-paced environment where priorities may shift, but essential duties can still be completed with speed and accuracy. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

• High School Diploma or GED, required.
• Bachelor's degree in accounting or equivalent professional experience
• 5+ years' experience in accounting or equivalent
• Two years or more of construction contract administration experience is required.
• Sound understanding of contracting principles.
• Knowledge and experience with percentage completion job cost accounting principles
• Knowledge of construction contract language
• Knowledge of sales and use tax laws.
• Experience working with ERP systems and job cost accounting systems. JD Edwards Enterprise One experience is preferred but not required.
• Knowledge of pre-lien and lien processes.
• Ability to create invoices in an AIA format.
• Solid written and verbal communication skills
• Ability to work with a positive attitude under pressure and without supervision to meet contractual deadlines.
• Proficient in Microsoft Office products; Word Excel, Outlook, etc