Regency Title

Job Title
Receptionist/Administrative Assistant

Job Summary

• Answers inquiries to clients and provides administrative assistance to office manager.

General Accountabilities

• Greets visitors and obtains name and other pertinent information, notifying appropriate individuals of visitor's arrival.
• Answers and routes calls, as necessary, to appropriate individuals or provides information in accordance to company's policy.
• Accurately takes and delivers messages.
• Maintains log of all calls requiring further action.
• Accepts and signs for packages, and notifies addressee of package arrival.
• Performs a variety of routine clerical tasks.
• Maintains clean and orderly reception area.
• Retrieves, sorts and delivers mail.
• Types and proofs variety of letters, memoranda, forms and reports in an accurate and efficient fashion.
• Typically uses word processing equipment or a personal computer.
• Routes incoming mail.
• Schedules closings and appointments for staff.
• Makes travel arrangements.
• Establishes and maintain files and records.
• Orders office supplies as necessary.
• Performs a variety of clerical duties
• *The company reserves the right to add or change duties at any time.

Job Qualifications

• Education: High school diploma or equivalent
• Experience: Office work experience required
• Bi-lingual: Fluent speaking in Spanish and English required

Skills

• Excellent verbal and written communication
• Service orientation