Pesce & Associates

Join a dynamic team at St. Marys Golf & Country Club-an award-winning hospitality destination that's home to more than just great golf. Our growing organization includes St. Marys Weddings, known for hosting unforgettable celebrations; Social Thirty-One, our vibrant restaurant and patio; and Penrose Suites, a boutique accommodations experience overlooking the course. Together, we're committed to delivering genuine, end-to-end hospitality across every guest touchpoint-from tee times and tastings to weddings and weekend getaways.

Why work for us?

• $26.00-$28.00 hourly
• A flexible and caring work environment
• Health benefits
• Participation in RRSP plan: 3% employee/company matching
• Discounts on golf, meals, overnight stays, apparel, and other team member perks
• Professional development opportunities
• Company events and parties

Position Overview: The Part-Time Office Administrator keeps our central workplace running efficiently, smoothly, and professionally. This part-time role acts as the administrative backbone of the company, balancing day-to-day office management with essential support functions for Human Resources, health and safety compliance, and team culture. Serving as a key resource for both leadership and staff, this individual ensures that our administrative processes are organized, compliant, and reflective of our core values.

Employment: Part-Time, Permanent

Posting Type: Current Vacancy

Working schedule: (24 hours weekly) Based on the needs of the organization, which includes both weekdays and weekends

Accountability Chart (The 5 Major Responsibilities)

1. Office Management & Reception: Serve as a point of contact for incoming communications, manage the physical workspace, and maintain all necessary office inventories.
2. Recruitment & Onboarding Support: Assist with job postings, candidate screening, and interview scheduling; coordinate new-hire system setups and facilitate seamless team onboarding.
3. HRIS, Compliance & Record Keeping: Maintain accurate, highly confidential employee records, track team vacation requests, and ensure required training certifications are up to date.
4. Health, Safety & Policy Administration: Manage health and safety protocols, coordinate WSIB claims, and assist in updating company policies.
5. Team Culture & Internal Communications: Coordinate internal updates, milestones, employee recognition programs, and logistics for company events and leadership retreats.

Essential Job Functions & Day-to-Day Realities:

General Office Administration

• Manage incoming emails and physical mail, routing them to the correct departments.
• Order and maintain inventory for office supplies, kitchen amenities, and general company materials, at the best value.
• Keep common office areas tidy, professional, and welcoming for guests and team members.
• Organize and digitize administrative files, ensuring clear record-keeping and easy retrieval.

Recruitment, Training & Compensation Support

• Manage job postings, sourcing and screening applicants.
• Prepare offer letters, manage onboarding paperwork, and set up new hires in the HRIS and payroll software.
• Administer and track mandatory safety training and industry certifications to ensure regulation compliance.
• Maintain accurate employee compensation and benefits data within the HRIS with absolute confidentiality.

Compliance, Health & Safety

• Manage WSIB claims process from initial filing to return-to-work tracking.
• Oversee health and safety responsibilities, including coordinating regular safety meetings, documenting workplace inspections, and supporting the implementation and continuous improvement of safety policies and procedures.
• Oversee uniform inventory and ensure compliance with established brand standards.
• Assist the Director of Finance & Admin in updating and distributing the company policy manual.

Team Engagement & Internal Communications

• Draft and distribute internal communications, including monthly updates and details for quarterly meetings.
• Coordinate logistics and planning for the annual leadership retreat and team-building events.
• Manage employee recognition and milestone tracking (birthdays, anniversaries, retirements, and team parties).

Scorecard & Measurables (How Success is Tracked)

• Process Accuracy & Timeliness: Turnaround time and data accuracy for onboarding documentation, HRIS data entries, and system updates.
• Compliance & Risk Management: 100% audit readiness for health and safety records, employee certifications, and incident reporting timelines (e.g., WSIB).
• Supply & Inventory Efficiency: Office and uniform supply levels are maintained without shortages while remaining aligned with departmental budget targets.
• Milestone Execution: Employee recognition events, milestones, and internal updates are communicated and celebrated on schedule.

Role Requirements:

• Ontario College Diploma/Certificate in Office Administration, Business Administration, or a related field is required; a High School Diploma combined with significant relevant experience will also be considered.
• Minimum 2 years of experience in an administrative or office support role, with exposure to basic HR tracking or workplace safety protocols.
• Current First Aid/CPR and Joint Health & Safety Committee (JHSC) Certification are strong assets (or a willingness to obtain them upon hire).
• Exceptional verbal and written communication skills with a customer-service mindset.
• Highly organized with strict attention to detail and strong task-prioritization habits.
• Demonstrates complete integrity, professionalism, and strict discretion with confidential information.
• Proficient with Google Workspace and Microsoft Office Suite.
• Comfortable operating within, or quick to learn, cloud-based software management systems (HRIS, payroll platforms).
• Prior experience or familiarity with workplace health and safety protocols is a strong asset.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment process, please inform the hiring manager of any accommodations required.

Interested in this opportunity? Please submit your resume, and cover letter by the end of the day on June 12, 2026.

We thank you for your interest, however, only those candidates selected for the next steps in the hiring process will be contacted. AI will not be used to screen, assess or select applicants. 

Employment Type: Part-Time, Permanent