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CALSTART

Human Resources Coordinator

$21.50 - $28.25/hr

Monitor the People Resources shared inbox and ticketing system responding to employee and manager inquiries, escalating more complex matters as appropriate. _____ HR Communications Create visually ...

Elementia

Director of Human Resources

Houston, TX · On-site

$140K - $145K/yr

In order to build our company and make it as strong as it can be, we're always looking for people ... Director of Human Resources REPORTS TO TITLE: Chief Executive Officer GENERAL FUNCTION The Director ...

BravoTech

Nonprofit HR Director

Dallas, TX · On-site

$114K/yr

Develops appropriate policies and programs for effective management of the people resources of the ... organization. Included in this area would be programs for employee relations, affirmative action ...

The William Vale

People + Culture Generalist

Brooklyn, NY · On-site

$68K - $75K/yr

The ideal candidate is an experienced, high-energy and empowered individual who will proactively provide constant support and guidance to our entire team regarding people resources, systems and SOPs.

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Restaurant Manager for casual dining SPORTS BAR restaurant!

Oklahoma City, OK · On-site

$50K - $55K/yr

Join a thriving casual dining sports bar preparing to open a new location! We are seeking a motivated Restaurant Manager to oversee a team of over 50 employees and contribute to delivering an ...

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Restaurant Manager

Missouri City, TX · On-site

$48K - $58K/yr

Now Hiring Restaurant Manager to join our growing company! We are a successful Fast Casual Restaurant and outstanding company culture. We have multiple management positions available and we are now ...

EOS Hospitality

People + Culture Generalist

Brooklyn, NY · On-site

$68K - $75K/yr

The ideal candidate is an experienced, high-energy and empowered individual who will proactively provide constant support and guidance to our entire team regarding people resources, systems and SOPs.

US Venture, Inc.

HR Intern

Appleton, WI · On-site

$14.75 - $19.50/hr

The Human Resources Intern will support various teams across our People Resources function including Compliance, Learning, Talent Acquisition and HR Operations. The position will be located at our ...

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Infographic showing various job openings at People Resources in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% Physical job distribution.

Human Resources Coordinator

CALSTART

Remote

$21.50 - $28.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Job description

Please be aware of recruiting scams! 
All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat.
 
CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.
 
About Us:

CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.

For over 30 years, it's been CALSTART's mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.


About the Role
The Human Resources Coordinator provides comprehensive administrative and operational support across the full employee lifecycle. This role is responsible for managing onboarding and offboarding activities, maintaining employee records, supporting HR systems and reporting, and ensuring an exceptional employee experience. 
The ideal candidate is highly organized, detail-oriented, customer-service focused, and thrives in a fast-paced environment. They possess strong technical skills, exercise discretion with confidential information, and are passionate about supporting employees and organizational success.
Duties & Responsibilities
Employee Onboarding & Offboarding 
Own end-to-end onboarding process by coordinating all pre-employment and onboarding activities for new hires. 
Prepare and process new hire documentation and employment records within ADP Workforce Now 
Administer background checks, employment verification, I-9 documentation, and other required pre-employment activities. 
Facilitate new hire orientation and ensure timely completion of onboarding requirements, compliance training, and submission of required documentation 
Prepare onboarding materials, welcome packets, and employee resources. 
Manage onboarding schedules by coordinating required trainings, meet-and-greet meetings with managers, and cross-functional team members. 
Coordinate employee offboarding, including exit documentation, stakeholder communication, equipment coordination, and system updates. 
Schedule exit interviews and maintain related documentation. 
________________________________________ 
HR Administration & HRIS 
Maintain accurate employee information, personnel files, documents, and electronic HR records in ADP Workforce Now 
Process employee status changes including promotions, transfers, compensation changes, and organizational updates. 
Ensure employee records remain compliant with organizational policies and applicable employment laws. 
Maintain organizational charts by updating reporting relationships, position changes, new hires, and separations.  
Generate routine HR reports, workforce metrics, and other reports as needed. 
Assist with HRIS audits to ensure data accuracy and integrity. 
Support HR system testing and implementation of new functionality. 
Troubleshoot basic employee and manager HR system questions. 
Assist with employment verification requests and other routine employment documentation. 
Monitor the People Resources shared inbox and ticketing system responding to employee and manager inquiries, escalating more complex matters as appropriate.  
________________________________________ 
HR Communications 
Create visually engaging People Resources communications, presentations, newsletters, guides, and training materials using Canva, Scribe, and Microsoft Office. 
Maintain People Resources SharePoint pages, resource libraries, and employee communications, ensuring information is current and accessible. 
Support organizational announcements and People Resources Team communications. 
Assist with presentation materials for leadership meetings and training sessions. 
________________________________________ 
Compliance & Recordkeeping 
Ensure compliance with federal, state, and organizational employment requirements. 
Maintain I-9 documentation and employment eligibility records. 
Support HR audits and reporting requirements. 
Assist with policy acknowledgements and compliance tracking. 
Maintain confidentiality of employee information at all times. 
________________________________________ 
Administrative Support 
Coordinate People Resources meetings, training sessions, and employee events. 
Prepare reports, spreadsheets, presentations, and meeting materials. 
Maintain department calendars and project tracking. 
Assist with special HR projects and continuous process improvements. 
Perform other duties and responsibilities as assigned. 
Required Qualifications
Associate's degree in Human Resources, Business Administration, or related field; Bachelor's degree preferred. 
Minimum of 2 years of Human Resources administrative or coordinator experience. 
Experience supporting multiple HR functions, including onboarding, HR administration, and employee support. 
Experience working with an HRIS, preferably ADP Workforce Now. 
Strong customer service orientation with excellent interpersonal skills. 
Excellent organizational skills with exceptional attention to detail. 
Ability to prioritize multiple assignments while meeting deadlines. 
Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism.
Technical Skills
Required proficiency in: 
Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams) 
Microsoft Excel (including formulas, sorting/filtering, and reporting) 
ADP Workforce Now or comparable Human Resources Information System (HRIS) 
Canva for creating professional communications, presentations, and employee materials 
Adobe Acrobat or PDF editing software 
Virtual meeting platforms (Microsoft Teams and Zoom)
Desired Qualifications
SharePoint 
Survey platforms (Microsoft Forms or SurveyMonkey) 
Electronic document management systems
$29.81 - $35.77 an hour
We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you.
 
We're a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!
 
We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!
 
Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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