Peace Portal Church

Job Summary

As Church Office Manager and Receptionist, you will maintain effective administrative systems that support collaboration across Peace Portal's ministries. You will also provide a warm, welcoming presence for all visitors and ensure the office runs smoothly through efficient daily operations, well-managed resources, and excellence in shared spaces.

Person Summary

• Is engaged in a growing relationship with Jesus, and a love for His Church

• Attends, or is willing and able to attendPeace Portalas'Home Church'

• Seeksto live outPeace Portal's"CalltoKingdom Excellence"

• Is aligned with Peace Portal's"Mission, Vision, Values"

• Ateachableteam player with the ability to be led

• Adependable and responsibleself-starterable to workwithtime constraints,meetdeadlines, andensureaccuratefollow-through

• Is awarm and engaging personwith good people skills

• Is adjustable anddynamic, willing to help where needed most

• Adetailorientedindividual gifted in planning, administration,organization,andtheexecution of tasks

• A collaborative and efficientproblem solver with the ability to streamline processes

Responsibilities

• Oversee general office administration, including record trackingMaintain church database in collaboration with staff
• Support Lead Pastor and Ministry Operations Pastor (meetings, onboarding, confidential tasks)
• Coordinate administrative coverage for pastoral needs
• Assist with staff functions and church events
• Manage office budget, reconciliations, and equipment leases
• Handle phone, email, and visitor inquiries promptly and professionally
• Maintain clean, organized office and common spaces
• Ensure supplies are stocked and equipment is functional
• Manage shipping/receiving and staff kitchen upkeep

Skills&Experience

• Demonstrates excellent communication skills,both verbal and written

• Proven experience working with MicrosoftOffice Suite

• Demonstrates attention to detailand superior organizational skills

• Experience overseeing general office operations, lease agreements,and budgets

• Experience with database management an asset

• Effective at delegating tasks toappropriate teammembers or volunteers

• 3-5 years' experience in office management preferred