Overton Hotel & Conference Center

Sales Coordinator

Position Summary

The Sales & Marketing Assistant plays a key supporting role in driving revenue and enhancing the guest experience at Overton Hotel. This position provides administrative, sales, and marketing support to the Sales & Marketing team while also assisting hotel leadership with day-to-day operational and strategic initiatives.

We are seeking an energetic, hands-on individual who is always ready to jump in, support any department, and keep operations moving forward. This is a highly visible role requiring strong organization, attention to detail, and a proactive, service-oriented mindset.

Key Responsibilities

Sales Support

· Assist the Director of Sales with tracking project timelines, deadlines, and follow-ups to ensure initiatives are executed efficiently

· Assist Sales Managers with prospecting, lead generation, and account research

· Manage and update CRM systems, account records, and sales activity tracking

· Coordinate site visits, show rooms, client tours, and VIP arrangements

· Conduct follow-ups with clients to maintain relationships and uncover new opportunities

Marketing Support

· Assist with execution of marketing campaigns, promotions, and partnerships

· Liaison between hotel and marketing team giving feedback for social media content, email marketing, and website updates

· Support creation of sales collateral, presentations, and promotional materials

· Help maintain brand standards across all departments, ensuring all collateral is approved and with consistent messaging

Leadership & Administrative Support

· Provide direct administrative and project support to the General Manager and hotel leadership team

· Assist the General Manager with tracking project timelines, deadlines, and follow-ups to ensure initiatives are executed efficiently

· Prepare reports, presentations, and internal communications

· Assist in organizing meetings, events, and strategic initiatives- taking notes when needed

· Handle special projects that contribute to overall hotel performance

Operations & Team Support

· Act as a flexible, on-the-floor resource—ready to assist across departments as business needs arise

· Maintain a high level of visibility throughout the hotel, supporting both team members and guests

· Step in to assist with events, group arrivals, and high-demand periods

· Foster a team-first environment by proactively identifying ways to support operations

Qualifications

· 1–3 years of experience in hospitality, sales, marketing, or administrative support preferred

· Strong organizational and multitasking skills

· Excellent written and verbal communication

· Proficiency in Microsoft Office (Excel, Word, PowerPoint); Opera, and STS a plus

· Detail-oriented with strong follow-through

· Ability to work in a fast-paced, team-oriented environment

· Energetic, proactive, and willing to take initiative across multiple areas of the hotel

· Professional, positive, and service-driven attitude

Preferred Skills

· Experience in hotel sales or events

· Familiarity with social media platforms and marketing tools

· Excellent communication skills and basic understanding of hotel operations

Why Our Associates Love HVMG

• Career growth opportunities across our nationwide portfolio
• Flexible scheduling 
• Access up to 40% of your earned wages before payday with PayActive
  
• Paid Time Off (PTO) and Paid Holidays
• Full healthcare benefits: medical, dental, and vision
• 401(k) with guaranteed 4% match and no vesting period
• Exclusive hotel and food & beverage discounts

About HVMG

Our Be Excellent culture is more than just words on a website -- we live and breathe it. As one associate said in an anonymous survey, "This is the best management company I've ever worked for. They walk the talk from the corporate office to the field."
We believe that the hotel business is one of the few industries in which successful career paths can start anywhere on the org chart. You control your destiny, and, if our executives are any indication, today's dishwasher can be tomorrow's Senior Vice President.

The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract.

HVMG  is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.