Muse Search + Inspire

Executive Assistant

Reports to: President & CEO, CFO/COO, and Chief Legal Officer/Corporate Secretary

✨About the Role:

We are seeking an experienced Executive Assistant to provide high-level administrative, governance, and board support to executive leadership and the Board of Directors. This role serves as a trusted partner to senior leaders, coordinating board activities, maintaining corporate records, supporting shareholder communications, and ensuring the highest level of professionalism, confidentiality, and accuracy.

🗝️Key Responsibilities:

• Provide executive support to the CEO, CFO/COO, CLO, and other senior leaders as needed.
• Manage executive calendars, meetings, travel arrangements, and expense reporting.
• Coordinate Board of Directors and committee meetings, including agendas, materials, minutes, and follow-up on action items.
• Maintain corporate governance records, board documentation, and meeting archives.
• Support shareholder communications, annual meetings, and stock ownership records.
• Assist with regulatory, audit, and compliance-related documentation and examinations.
• Prepare reports, presentations, correspondence, and board materials.
• Serve as a liaison among executives, board members, shareholders, employees, and external partners.
• Support special projects and other administrative initiatives.

💫Qualifications

• 8+ years of Executive Assistant experience.
• Experience supporting a Board
• Facilities management experience preferred.
• Supported multiple executives preferred.
• Exceptional organizational, communication, and project management skills.
• Ability to handle highly confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with board portal software experience preferred.