Marling Assoc

Office Manager Responsibilities/Job Description

DO IT ALL - Everything that comes along you handle.

Must be able to handle multiple tasks without losing focus and remain calm under

pressure.

Must be Detail Oriented with Great Organizational Skills

Must be able to Prioritize Well (Hot Items -vs- One that Can Wait)

Must be able to review and check yourself for Errors and Correct them Immediately

You are your own proofreader – Make sure your Accurate Always!!

You are Pleasant always with ALL your customers Each and Every day! Whether

Phone or Email Contact. Marling offers Superior Full Customer Service with a Smile

Always!

Job Responsibilities will include but not limited to the following:

Daily Emails from two email accounts.

Daily Review of New Purchase Orders for accuracy prior to issuing. Review to verify

Marling’s quotation -vs- supplier quotation (Marling’s Profit Positive)

Process Blanket Purchase Order Releases as Received.

Answering Emails and Supporting Customers and Vendors Requests

Generate Quotation Responses to Customers / RFQ’s to Suppliers

Log Quotations for Quality Review Tracking Percentages to see if Goals are being met

(Part of Quality)

Inside Sales Bring in New Customers

Contact customers or Carriers to arrange Pickups.

Create shipping documents for each order ie: Marling’s Pkg Slip and BOL

Creation of Canadian and Mexican Documents when Required

ASN for Various Customers (Typically done day before order is expected to ship)

Tracking Spreadsheet for PO Quantities in Excel

Tracking Inventory Quantities for Aluminum Dunnage

Support outside Sales

Create Customer Invoices

Add Supplier Invoices into PT for payment processing

Process credit card payments

ACH Payments

Credit Applications for New Customers Run Credit Checks

Weekly Bill payments

Weekly Supplier Payments

Weekly/Bi-Weekly Pay Commissions plus Tracking in Xcel Accurately

Weekly verification Bank Accounts Checks Cashed, Deposits Received.

Monthly Reconciliation for all Bank Accounts

Weekly A/R and A/P Spreadsheets for Bob

A/R Customer Collections

Quarterly Business Taxes Will Require payment via check and or phone in payment.

Gusto Handles Payroll – Weekly Review Required to ensure accuracy of Payroll and

quarterly review of tax forms submitted on our behalf.

Handle All Preparation for ISO 9001:2015 Audit

Must Have Knowledge:

Accounting and all phases (associate degree at a minimum)

Peachtree Accounting Experience Required

Word and Excel Experience Required

Automotive Portals (SAP and Ariba)

ASN’s

ISO Quality 9001-2015 Current Standard, New Standard Implementing next year

Health Insurance & Profit Sharing & Pension Program

We have multiple locations which produce our products for the automotive and tier 1 suppliers.