Office Concierge & Client Services Coordinator
Are you someone who naturally creates welcoming, memorable experiences? At Mancini, we're looking for an Office Concierge & Client Services Coordinator to be the face of our workplace-bringing together hospitality, organization, and creativity to support both our clients and our team. In this role, you'll help shape the daily office experience through thoughtful coordination, engaging events, and a warm, professional presence. If you love connecting with people, staying organized, and adding creative energy to a fast-paced environment, we'd love to hear from you.
What We're Looking For
A polished, proactive professional with a hospitality-first mindset and a passion for creating exceptional experiences. You're highly organized, detail-oriented, and comfortable balancing multiple responsibilities while maintaining a welcoming and positive attitude. You enjoy collaborating with others, anticipating needs before they arise, and bringing creative ideas to the table.
You should have:
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Comfort using social media platforms such as Instagram and LinkedIn
- A proactive, team-oriented attitude with a willingness to jump in wherever needed
- The ability to remain composed and professional in a fast-paced environment
Bonus points if you have:
- Experience in hospitality, coworking, office coordination, or front desk roles
- Event planning or coordination experience
- Basic content creation skills including photography, short-form video, or caption writing
- Experience or interest in design, interiors, or textiles
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What You'll Do
You'll help create a welcoming, engaging, and seamless office experience for employees, clients, and visitors alike. Your day-to-day includes:
- Greeting guests, clients, and team members with a warm and professional presence
- Managing reception and serving as the primary point of contact for visitors and inquiries
- Maintaining an organized, inviting, and hospitality-driven front-of-house environment
- Coordinating team lunches, meetings, CEU events, and office gatherings
- Managing catering orders, vendor coordination, and dietary preferences
- Supporting daily office operations, supplies, and shared spaces
- Capturing and creating light social media content that reflects office culture and events in collaboration with the Public Relations team
- Assisting with scheduling and posting content across social media platforms
- Coordinating calendars, RSVPs, and logistics for internal events and shared spaces
- Providing light administrative support as needed to keep the office running smoothly
Think we're a match?
Submit a resume. Even if you don't meet every qualification-reach out. We're open to great people with fresh perspectives.
Why Mancini?
We're a people-first, innovation-driven firm that embraces individuality, flexibility, and fun. With studios in New York City, New Jersey, Seattle, West Palm Beach, Tampa, and Phoenix, Mancini offers the reach of a national firm with the close-knit culture of a local studio. Whether you're passionate about cutting-edge technology, bold design experimentation, or simply want to work with a collaborative team that values your voice, Mancini is the place to take your career to the next level. Here, we're always pushing boundaries-together.
To all recruiters:
We only accept agency submitted resumes from agencies we have a formal contract or agreement with and only after that agreement is active. Mancini Duffy is not responsible for fees associated with unsolicited recruiter submissions