MacDonald Hoague & Bayless

IMMIGRATION FILE CLERK

Seattle, Washington | Full-Time | On-Site

$45,000-$50,000 per year, depending on experience

MacDonald Hoague & Bayless (MHB) is seeking an organized and dependable Immigration File Clerk to support our immigration practice. This entry-level position is ideal for someone who takes pride in accurate work, enjoys creating order, and is comfortable working in a busy, deadline-driven environment. The File Clerk will work with the Legal Practice Coordinator, attorneys, and paralegals. Training will be provided.

• Receive, sort, scan, name, save, and distribute correspondence from USCIS, other government agencies, clients, and third parties.
• Confirm that documents are complete and legible; organize PDFs, maintain digital files, and enter routine information in case-management systems after training.
• Support new-client intake by collecting basic information, conducting preliminary conflict-check intake, scheduling consultations, and tracking required payments and documents.
• Prepare immigration filing packages by printing, scanning, copying, collating, tabbing, organizing exhibits, coordinating signatures, and completing checklist-based reviews.
• Send filings through approved delivery services; retain copies; update records; and assist with file retrieval, closing, archiving, and other on-site administrative tasks.
• Follow established procedures and promptly flag missing information, conflicting instructions, or deadline concerns.

• High school diploma or equivalent education or training.
• Exceptional attention to detail and ability to follow multi-step written procedures consistently.
• Strong organization, reliability, sound judgment, professional communication, and commitment to confidentiality.
• Comfort with digital files and ability to learn new software, databases, and case-management systems quickly.
• Ability to work on-site and handle mail, scanning, copying, and document-package assembly.

Prior law firm or office experience is helpful but not required. Experience with immigration, high-volume document processing, Adobe Acrobat, Microsoft 365, SharePoint, or case-management software is a plus.

MacDonald Hoague & Bayless is one of Seattle's oldest civil rights and immigration law firms. Located in downtown Seattle, MHB has fought for what is right since 1952. We are committed to an excellent workplace grounded in diversity, equity, and inclusion.

Please send a resume and brief cover letter to Joe Shaeffer, Managing Director, at joe@mhb.com. Phone: 206-622-1604.

MHB is an equal opportunity employer committed to diversity, equity, and inclusion.