London Approach

We are seeking an experienced Executive Administrative Assistant to support the Chief Operating Officer of a growing organization. This is a high-visibility role for a polished, proactive professional who can operate as a trusted partner to senior leadership.

This is not a traditional calendar-heavy EA position. The ideal candidate will have a strong business mindset and the ability to work cross-functionally, manage projects, coordinate priorities, and keep initiatives moving forward.

The right person will be highly organized, comfortable working with senior executives, and naturally proactive — someone who anticipates needs, follows through, and looks for ways to make the executive and organization more effective.

Responsibilities:

• Provide high-level administrative and operational support to the COO
• Manage a complex calendar, meetings, travel, and executive priorities
• Coordinate travel, site visits, meetings, and logistics
• Track projects, action items, deadlines, and follow-ups
• Coordinate cross-functional initiatives and special projects
• Prepare presentations, reports, meeting materials, and correspondence
• Serve as a liaison between the COO and internal and external stakeholders
• Anticipate needs and proactively resolve scheduling, communication, and operational challenges
• Maintain confidentiality and discretion with sensitive information
• Provide occasional flexibility outside of normal business hours and during executive travel

Qualifications:

• 5+ years of Executive Assistant experience supporting senior or C-level leadership
• Experience working in a fast-paced, high-expectation environment
• Strong project coordination or project management skills
• Ability to work cross-functionally and manage multiple priorities
• Exceptional attention to detail and follow-through
• Excellent written and verbal communication skills
• Strong executive presence, professionalism, and emotional intelligence
• Highly proactive and comfortable working independently
• Proficiency with Microsoft Office, Outlook, Teams, and related systems
• Demonstrated career stability

This is an excellent opportunity for an experienced Executive Assistant who wants to be more than an administrative support function and serve as a true partner to executive leadership.