Livingston Development Ventures

Accounts Payable Manager (Scottsville, NY)

Accounts Payable Manager

Job DescriptionDepartment

Accounting / Finance

Reports To

Director of Shared Services

Works Closely With

Controllers; Accounting Team; Purchasing; Project Management; Operations

Position Type

Full-Time | Exempt

Compensation

$65,000-75,000 / year, depending on experience

Position Summary

The Accounts Payable Manager leads the accounts payable function across multiple companies and business units, ensuring invoices, vendor payments, employee expense reimbursements, vendor records, and related close activities are completed accurately and timely. This working-manager role establishes consistent processes and internal controls, develops the AP team, resolves escalated issues, and partners with accounting and operations to improve service, visibility, and efficiency. The role also supports department automation and maintains clear, documented procedures and cross-training coverage.

Leadership & Team Development

• Lead, supervise, coach, and develop accounts payable team members.
• Establish clear expectations for accuracy, timeliness, responsiveness, and professional service.
• Plan workload, assign responsibilities, and monitor performance against departmental priorities and deadlines.
• Provide training and cross-training to maintain adequate coverage and business continuity.
• Support recruiting, onboarding, performance discussions, and employee development.

Accounts Payable Operations

• Oversee the full accounts payable cycle, including invoice receipt, coding, approval, entry, payment, and record retention.
• Manage scheduled check runs, ACH payments, wire requests, and other approved payment methods.
• Monitor invoice aging, approval delays, unmatched items, payment exceptions, and other processing issues.
• Resolve escalated vendor and internal customer inquiries promptly and professionally.
• Oversee employee credit card activity, including receipt collection, coding review, transaction posting, follow‑up on missing documentation, and timely resolution of coding or policy exceptions.

Vendor Management & Compliance

• Oversee vendor onboarding and maintenance, including required tax documentation, payment information, and approval support.
• Maintain accurate vendor records and controls designed to reduce duplicate, incorrect, or unauthorized payments.
• Coordinate annual 1099 preparation and related vendor reporting requirements.
• Monitor adherence to vendor setup, payment method, sales tax, and documentation policies.
• Build productive relationships with vendors and internal stakeholders while resolving discrepancies and disputes.

Accounting, Close & Controls

• Support month‑end and year‑end close activities, including AP accruals, cutoff review, reconciliations, and reporting.
• Maintain audit‑ready support and respond to external audit requests.
• Design, document, and monitor internal controls over invoice processing, vendor changes, approvals, and payments.
• Identify control gaps and recommend practical corrective actions.

Process Improvement & Systems

• Develop and maintain standard operating procedures, desk instructions, approval matrices, and cross‑training documentation.
• Measure departmental performance and use results to identify bottlenecks, recurring errors, and service improvements.
• Lead or support AP automation, ERP enhancements, integrations, testing, and workflow changes.
• Partner with Accounting, and Operations to streamline end‑to‑end processes.

Preferred Qualifications

• Associates degree in Accounting, or a related field; or 5 or more years of progressive accounts payable experience, including prior supervisor experience. Appropriate combination of relevant experience will be considered.
• Experience in a multi‑entity environment; construction, real estate, property management, or project‑based accounting experience preferred.
• Strong understanding of the accounts payable cycle, vendor controls, transaction cutoff, account reconciliations, and 1099 reporting.
• Strong working knowledge of sales tax requirements is required, including the ability to identify taxable versus exempt purchases, review supporting documentation, and ensure proper coding and compliance across multiple companies.
• Experience with ERP systems, AP automation tools, and electronic payment processes; Sage 300 CRE or similar system experience preferred.
• Strong Microsoft Excel skills and the ability to analyze data, identify exceptions, and communicate findings clearly.
• Demonstrated ability to manage competing priorities, communicate professionally, exercise sound judgement and discretion, and lead with ownership, service orientation, and process discipline in a high‑volume environment.

Role in the Accounting Structure

The Accounts Payable Manager serves as the operational owner of the accounts payable function. This role provides day‑to‑day leadership, maintains strong payment and vendor controls, and ensures the AP team delivers accurate and timely service. By owning AP execution, staff development, process documentation, and continuous improvement, the position allows Controllers and senior finance leadership to focus on financial reporting, analysis, cash strategy, and business partnership.

Livingston Development Ventures is an Equal Opportunity Employer. We believe in equal opportunity for all and are committed to ensuring all individuals have equal opportunity relating to recruitment, employment, career development and advancement, promotion, and retirement and are based solely on merit, without regard to all legally protected classes, including, but not limited to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history) or any other status protected by federal, state or local law.

Livingston Development Ventures is also committed to providing reasonable accommodations to qualified individuals with a disability so that an individual can perform job‑related duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact Lauren Battagliaatlbattaglia@livingstonassociates.com