Ivey Design Build

Construction Coordinator

Position Overview

The Construction Coordinator plays a vital role in supporting day-to-day project operations, ensuring seamless communication, accurate documentation, and efficient workflow between field teams, subcontractors, vendors, and project management. This position helps keep projects on schedule, within budget, and aligned with company standards for quality and safety. The ideal candidate is highly organized, detail-oriented, and proactive in problem-solving within a fast-paced construction environment.

Key Responsibilities

Project Support & Coordination

• Assist Project Managers and Superintendents with daily project coordination needs.
• Maintain project schedules, tracking deadlines, material deliveries, inspections, and task progress.
• Coordinate subcontractor scheduling, confirm availability, and communicate changes.
• Prepare, distribute, and track RFIs, submittals, change orders, and other project documentation.
• Support site logistics planning, including deliveries, sequencing, and jobsite access.

Documentation & Reporting

• Maintain organized digital and physical project files (plans, specifications, correspondence).
• Prepare meeting agendas, take minutes, and document action items for project meetings.
• Generate and update weekly progress reports for internal and client review.
• Track budget updates, cost codes, purchase orders, and invoice approvals.

Communication & Client Interaction

• Serve as a communication hub between field operations, office staff, clients, consultants, and subcontractors.
• Assist with client updates, documentation requests, and status reports.
• Handle vendor inquiries and coordinate material orders and deliveries.

Compliance & Quality Control

• Assist in scheduling inspections and ensuring regulatory compliance.
• Help maintain safety documentation, including daily logs, toolbox talks, and incident reports.
• Support quality control efforts by tracking punch lists and project closeout documents.

Project Closeout

• Assemble O&M manuals, warranties, and final project documentation.
• Coordinate final inspections and walk-throughs.
• Assist in closing out subcontractor contracts and confirming all required documentation is received.

Qualifications

Required

• 2–4 years of experience in construction coordination, project administration, or related field.
• Working knowledge of construction processes, terminology, and documentation.
• Strong organizational and multitasking skills.
• Proficiency in construction management software (e.g., Procore, Fieldwire,) and Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently and manage shifting priorities in a deadline-driven environment.

Preferred

• Experience in commercial construction or design-build environments.
• Familiarity with reading construction plans and basic takeoffs.
• Knowledge of procurement processes and subcontractor management.

Competencies

• Strong time-management and follow-through
• Attention to detail and accuracy
• Problem-solving and critical thinking
• Professional communication and interpersonal skills
• Ability to collaborate with diverse teams
• Commitment to safety and quality practices

Work Environment

• Primarily office-based with regular site visits.
• Must be able to navigate active construction sites (PPE required).
• Occasional overtime or off-hours communication may be necessary depending on project demands.

Compensation & Benefits

• Competitive salary based on experience
• Health insurance reimbursement
• Paid time off and holidays
• Retirement plan options
• Company-provided phone/laptop
• Career development and training opportunities