Insignis Talent

We are recruiting for an experienced Executive Assistant to join a fast-growing, venture-backed business in Brooklyn. This is an exciting opportunity to support the CEO and Chief of Staff, playing a key role in the day-to-day operations of a rapidly expanding organisation.

The successful candidate will be highly organised, proactive, and confident managing multiple priorities in a fast-paced environment. This role offers excellent exposure to senior leadership and the opportunity to grow as the business continues to scale.

Key Responsibilities

• Manage the calendars and inboxes of the CEO and Chief of Staff.
• Draft and manage professional correspondence on behalf of senior leadership.
• Coordinate communications between clients and coaches, scheduling introductions and sharing relevant information.
• Manage invoices and payment processes, including issuing invoices, following up on outstanding payments, and processing coach payments.
• Plan and coordinate monthly events, including travel arrangements, venue bookings, and guest lists.
• Maintain accurate CRM records and organise business documentation.
• Provide general administrative support and assist with ad hoc operational tasks.

Requirements

• 3–5+ years' experience as an Executive Assistant or in a similar role.
• Previous experience within a startup or high-growth business is highly desirable.
• Excellent written and verbal communication skills.
• Strong organisational skills with exceptional attention to detail.
• Able to work independently and manage competing priorities with minimal supervision.
• Experience using CRM systems (Attio experience would be advantageous).
• Must be based in, or willing to relocate to, New York City.
• Able to work from the Brooklyn office five days per week.
• Stable employment history with no consistent pattern of short-term positions.

What's on Offer

• Opportunity to join a high-growth business at an exciting stage of its journey.
• Work closely with senior leadership in a varied and rewarding role.
• Genuine opportunities for career progression as the business continues to grow.
• Collaborative and fast-paced working environment.