INSP

Description

SUMMARY AND POSITION OVERVIEW

Responsible for the technology procurement activities of the company. Executes sourcing strategies, evaluates product and service offerings, recommends vendors, and negotiates contracts for technology purchases for INSP, LLC, Inspiration Ministries, and CrossRidge. Tracks and monitors Operational Expenses and Budget for Information Technology, including computer hardware, software, and SaaS products.

PRIMARY DUTIES AND RESPONSIBILITIES

Vendor Management & Procurement

Serves as the primary point of contact for purchasing of hardware, software, vendor services, support contracts, parts, and repairs

Maintains vendor contacts and relationships, including copier support and coordination

Gathers business requirements and pre-qualifies potential vendors

Handles tactical purchasing operations, including issuing POs and processing invoice payments

Reviews and authorizes invoices and follows up with vendors to resolve discrepancies

Negotiates vendor service agreements

Handles the full-cycle RMA (Return Merchandise Authorization) process from initiation to resolution

Compliance & Operations

Ensures procurement activities comply with internal policies and external regulations

Processes monthly corporate credit card reconciliation

Performs phone reconciliation and maintains related records

Updates and maintains purchase tickets and requests

Receives and acknowledges all incoming shipments

Tracks recurring contracts and software maintenance and subscriptions

Initiates the IT inventory lifecycle process

Budget & Reporting

Tracks IT monthly and annual budget activity and assists with reporting

Conducts research and documentation in support of annual budget preparation

Assists with the creation of operational and capital budget documentation

Audits software license usage to identify cost reduction opportunities

General

Assists with departmental correspondence as needed

Other duties as assigned

Requirements

JOB REQUIREMENTS AND QUALIFICATIONS  

At least three years of professional experience in a procurement or administrative role

Basic knowledge and experience with accounting functions and procedures

Proficiency with standard business computer applications

Strong attention to detail with good follow-through skills

Ability to work independently with minimal supervision

Creative and solutions-oriented approach to problem solving

Self-motivated and proactive

Solid understanding of IT hardware, software, and vendor ecosystems

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close      vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus and work closely with data and numbers.
• While performing the duties of this job, the employee is not exposed to weather conditions outside of normal travel between locations.  Ability to commute between business office locations is required.
• The noise level in the work environment is usually moderate.
• Typical office environment; may experience minor discomfort from extensive use of a computer display and keyboard; travel between buildings on campus and between campuses; may rarely travel out-of-town to attend training and meetings on an as needed basis.