Hasbarco

1. Responsible for full-cycle accounts payable and receivable; process general accounts payable invoices and check requests for payment, review invoices and account statements for accuracy; follow up with staff from other departments for invoice approval and general ledger charge codes, and ensure approval is within the signers authorized expenditure authority, print accounts payable checks.
2. Interface and respond to inquiries from vendors and staff from other departments/units, audit invoices and conduct research to correct accounts payable discrepancies and prepare adjustment journal entries.
3. Assist with the annual financial audit by providing and making copies of accounts payable checks, accounting reports, and pulling various files for the auditors as directed by management.
4. Calculate and remit use tax to the CA Board of Equalization; file annual 1099-Misc. information return with the Federal and State governments; maintain and follow up on W-9 records and coordinate with agency departments for set up new vendors in the accounting system.
5. Process petty cash payment request, reconcile and replenish petty cash.
6. Assist in development and documentation of policies and procedures related to accounts payable process and assist vendors and staff from other departments in understanding the accounts payable policies and procedures.
7. Prepare adjustments to Section 8 landlord housing assistance payments, stop payments, IRS levies; prepare and print 1099 forms for landlords; process tenant move-out charges or refunds.
8. Issue new landlord codes and prepare and pay Section 8 Housing Assistance Payment.
9. Reconcile agency credit cards and agency prepaid debit card expenses; print reports and distribute; determine budget codes and enter into Yardi software; maintain and reconcile agency prepaid debit cards.
10. Positions within this classification may also collect and summarize timekeeping records, process garnishment requests, update employee records as needed, print and issue paychecks, process direct deposit payments, calculate and deposit payroll taxes, process and issue W-2 forms to employees, process and distribute reports for compensation, taxes paid, garnishments and deductions, answer questions from employees related to payroll topics.
11. Performs other related duties as assigned.
12. HASBARCO is considered a public district, and all employees are designated as disaster service workers (DSWs). Signing the California Loyalty Oath and fulfilling its obligations is a condition of employment.

Qualifications:

Knowledge of:

Microsoft Office

Client database software (i.e. YARDI); Payroll Software (ADP), if applicable

Basic methods, practices and terminology used in general accounting and financial record keeping work

Full-cycle accounts payable process

Ability to:

Manage several tasks simultaneously

Prioritize work and work under pressure to meet deadlines

Enter data for accounts payable into the accounting system accurately and timely

Analyze vendor invoice and statement and make accounting computations rapidly and accurately

Prepare and verify accounts payable transactions and related reports

Interpret, apply and explain Agency policies and procedures

Maintain confidentiality on all job-related matters

Competencies:

Mathematical skills

Reasoning ability

Computer skills

Commitment

Customer Service

Responsiveness

Experience and Training Guidelines - Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:

Experience: 

Any combination of education and experience equivalent to an associate’s degree in accounting or related field; 2 years of accounting experience or specialized coursework in accounting. 

Training: 

Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping.

License or Certificate: 

May require Proof of valid California Driver’s License and driving record acceptable to HA insurance carrier required dependent upon area needs.

WORKING CONDITIONS

The working conditions described here are representative of those an employee may encounter while performing the essential functions of the job. 

Environmental Conditions

Indoors in a climate-controlled environment. Moderate noise with exposure to talking, music, telephones, printers and frequent interruptions. Working in a confined area with or without windows; exposure to fluorescent lights and computer screen for an extended period. Public contact. 

Physical Conditions

Stationary position 90%. May occasionally move about inside the office to access file cabinets and office machinery. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. Frequently communicates with others. Moderate to light lifting and/or move up to 20 pounds. 

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EMPLOYEE BENEFITS:

• 100% employer paid life policy worth 1-1/2 times the employee’s annual salary;
• Company paid retirement contribution of 12.5% of salary;
• Employer match up to 5% of salary in the voluntary 457 tax-deferred or ROTH retirement plan;
• Company paid Long Term Disability coverage for the employee;
• Voluntary medical, dental, and vision group insurance;
• Flexible Spending Account employer match up to the IRS limit.
• Step Salary Advancement: Salary advancement upon completing the provisional period and at one-year intervals thereafter.
• Vacation Leave: Accrued at 12-24 working days per year based on years of service.
• Sick Leave: Accrued at 12 working days per year.
• Holidays: Thirteen paid holidays per year.

The Housing Authority of the County of Santa Barbara makes reasonable accommodation to the known physical or mental disabilities of otherwise qualified applicants or employees with handicaps, unless such accommodations would impose an undue hardship on the operation of the Authority's programs.

AN EQUAL OPPORTUNITY EMPLOYER