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Legal Administrative Assistant

A professional services organization is seeking a proactive Legal Support Specialist to provide administrative and legal support in a fast-paced environment. The ideal candidate is organized, responsive, detail-oriented, and comfortable supporting attorneys, clients, and internal teams. This in-office role requires strong communication skills, sound judgment, and flexibility to support daily operations, meetings, training, and occasional overtime.

Position Summary

The Legal Support Specialist supports multiple attorneys by managing administrative, operational, billing, scheduling, and client-service tasks. The role requires reliability, discretion, initiative, and the ability to coordinate competing priorities efficiently.

Key Responsibilities

·         Provide daily administrative and legal support to assigned attorneys.

·         Prepare, edit, proofread, and process correspondence, legal documents, presentations, and other materials.

·         Track deadlines, assignments, approvals, client contacts, and business development activities.

·         Coordinate meetings, calendars, travel, vendors, visitor logistics, and related support.

·         Assist with matter intake, conflict checks, engagement letters, research, billing, invoices, expenses, and file maintenance.

·         Collaborate with attorneys, paralegals, administrative teams, and other support professionals.

Qualifications

Skills & Competencies

·         Strong organizational, time-management, and attention-to-detail skills.

·         Professional, responsive, and client-service focused.

·         Able to manage multiple priorities and meet deadlines.

·         Clear written and verbal communication skills.

·         Exercises discretion with confidential information and works well independently and as part of a team.

·         Available full time with flexibility for occasional overtime.

Education & Prior Experience

·         At least 5 years of project management, administrative, or client support experience; legal or professional services experience preferred.

·         Bachelor’s degree or equivalent experience preferred.

·         Litigation experience helpful but not required.

Technology

·         Proficient with Microsoft Office, especially Word, PowerPoint, Excel, and Outlook.

·         Able to learn new systems quickly.

·         Understands basic AI capabilities, limitations, privacy, accuracy, and responsible-use considerations.

Opportunities for professional development and advancement within the firm.