Florida O&P Services

Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will serve as the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and exceptional organizational skills will help foster a productive workplace, support team collaboration, and enhance overall client satisfaction. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant company culture.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office and Google Workspace
• Oversee calendar management and schedule appointments for team members or clients, ensuring efficient time management
• Handle office management tasks such as supply inventory, equipment maintenance, and coordinating office repairs or services
• Provide exceptional customer service by supporting client communication, responding promptly to inquiries, and assisting with customer support needs
• Perform clerical duties including word processing, proofreading documents, and preparing reports or correspondence
• Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and manage invoices
• Medical Billing and Posting Payments. As well as insurance verification and authorizations.

Qualifications

• Proven office experience with strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Demonstrated proficiency in data entry, filing systems, and document proofreading
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Strong communication skills, both verbal and written; bilingual abilities are a plus
• Experience with multi-line phone systems and front desk responsibilities preferred
• Knowledge of office management practices including calendar coordination and supply ordering
• Previous experience in administrative roles such as medical receptionist, dental receptionist, or personal assistant is advantageous
• Technical proficiency with office equipment, bookkeeping software like QuickBooks, and productivity tools is highly desirable
• Medical Office Experience
• Working knowledge of basic medical terminology

Join us as an Office Administrator and become an essential part of our energetic team! Bring your enthusiasm for organization and customer service to help us create a welcoming environment where productivity thrives. This role is perfect for motivated individuals eager to grow their administrative skills while making a meaningful impact every day.

Florida O&P is a local company providing Prosthetic and Orthotic care to the greater Jacksonville Area. We are to fill an administrator role in our team. The ideal candidate should have some experience working in a medical office setting and has working knowledge of medical billing, insurance authorizations, medical terminology, vibrant personality and excellent customer services skills. This is a full time position with benefits. Pay will be commiserate of experience and skill.