Fort Point

Human Resources Intern

The HR Intern position is an opportunity to experience the full generalist realm of Human Resources. The mission will seek to learn and actively participate in the day-to-day operations of the HR department, supporting recruitment, onboarding, employee engagement, benefits and to foster a positive and productive work environment.

Looking for someone at the end of college career or early in their work career with computer skills. Needs to have an interest in HR and strive to work in HR. Be able to multitask, flexible, energetic, and who is good with databases and HRIS systems, WorkDay preferably, run reports, and protect PII due to access to benefits and salary information.

Leave Administration & Compliance

• Serve as primary contact for employee medical / workers comp, administrative leave and tracking of FMLA
• Maintains integrity, confidentiality, accurate files, records, and tracking of documentation

Management of Employee Benefits (these tasks will move to BSC in the future but we still someone as a local point of contact)

• Ensure new hire benefits are reviewed and entered into vendor systems, updated in MyHR as appropriate
• Upon termination of employment, update plan ending and COBRA notifications
• Update annual benefits summary sheets for both sites
• Submit benefits reports to vendor for employee Total Rewards Statements

Employee Engagement

• Manage the employee attendance and recognition program (Richmond)
• Assist in coordination of employee business meetings, town hall events (can be for both sites - i.e. preparations for monthly meetings, assign safety moment etc.)
• Support planning & driving Wellness initiatives (both sites)
• Manage media communications & announcements on monitors (both sites)
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations (can be both sites depending on the event)

Reports, Invoices, & Compliance

• Attendance, Hours and Weekly Headcount Reports
• Cost Center Count Report for Finance
• Weekly HRA report to Finance team
• Process invoices for Finance team
• Assist with month end reporting to Seppic HR
• Assist with year end reporting to Seppic HR
• Review and assist with updating organization policies, job descriptions and other compliance documentation
• Supports and assists with federal and state compliance reports, projects, and audits

HR Priorities

• Coordinate scheduling of job interviews
• Assist with managing of HRIS information in MyHR
• Assist with onboarding of new employees
• Assist with posting HR communications in visible locations
• Serve as champion for corporate initiatives and activities
• Assist with payroll & benefits inquiries
• Coordinate with IT department on office equipment as needed
• Birthday, anniversary, sympathy recognition and acknowledgement

COMPETENCIES & PROFILE

• Interns must uphold ethical standards and integrity when handling sensitive confidential information.
• Proficiency in Google preferred or MS Office (MS Excel and MS Outlook, in particular)
• Time management skills and ability to multitask and prioritize work
• HR interns should possess a blend of hard and soft skills.
• Essential competencies include communication, organizational skills, and the ability to learn HR practices.
• Interpersonal skills, problem-solving, and attention to detail.
• Understanding HR software, legal aspects of HR, and data analysis can be valuable.
• Effective written and verbal communication is vital for interacting with employees, HR staff, and stakeholders.
• Accuracy in managing documentation and understanding compliance requirements.
• Ability to learn quickly, adapt to new situations, and acquire new knowledge is essential.
• Familiarity with HR systems and software is a plus