Embark Dental

Job Opening: Dental Front Office Scheduling Coordinator at Embark Dental: Great Opportunity for Growth, Competitive Pay, Bonuses, Benefits and More!

Job Description (Full-time Position)

Embark Dental is excited to announce an available position for a Dental Front Office Scheduling Coordinator to join our dynamic team. This role is a gateway for those passionate about healthcare and looking to establish a profound career in the dental field. The position is full-time and requires physical presence in our office, as it is not a remote job.

As a Dental Front Office Scheduling Coordinator at Embark Dental, you will play a crucial role in the daily administration and coordination of the clinic. This position holds a significant impact on the efficiency of our operations and the satisfaction of our patients. We are searching for candidates who are not only looking for a job but a long-term career in a progressive and supportive environment. We invest in our team and expect results. If granted an opportunity with us; recognition, investment in your future and an exciting journey awaits.

Duties and Responsibilities

• Greet patients warmly upon entry, and manage the check-in process ensuring all information is accurate and up-to-date.
• Answer phone calls, manage appointment schedules, and provide patients with a clear understanding of their scheduled visits and what is expected of them.
• Handle administrative requests and queries from senior managers organizing and scheduling appointments with admin software (Software: Oryx).
• Prepare and distribute written correspondence such as letters, memos, and emails, and ensure efficient and effective communications within the office.
• Create and update records ensuring the accuracy and confidentiality of patient information at all times adhering to HIPAA regulations.
• Process billing and payments, verify insurance details, and handle financial transactions.
• Ensure the reception area is well maintained, clean, and presents a welcoming environment for everyone.
• Assist in the preparation of regularly scheduled reports and compile data as necessary.
• Develop and maintain a filing system for important and confidential company documents.
• Provide general support to visitors and solve any emerging problems guests might face with accuracy and efficiency.
• Abide by HIPAA Guidelines

Requirements

• Provides amazing customer service over the phone and in-office.
• Comfortable in reviewing treatment plans with patients.
• Schedule to production constantly and consistently
• Must have ability to Multi Task
• Knowledgeable with Dental Insurance and collecting payments.
• Comfortable entering patient data into our system and maintaining HIPAA compliance.
• A team player and knows how to have fun!
• Proven experience as a Front Office Assistant or in another relevant administrative role is preferred.
• Familiarity with office machines (e.g., fax, printer, etc.)
• Knowledge of office management systems and procedures.
• Proficient in MS Office (MS Excel, MS Word) and office management software (ERP etc.)
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills. Fast Learner
• High School diploma; additional qualifications will be a plus.
• Speaking Spanish is a huge plus

Benefits: 401k, Medical Insurance, Production Bonuses, Dental Ins. In House, PTO Etc.

We are looking for an individual that will fit with our team and excel in the role. Dental Experience will be highly considered, but not mandatory. We are looking for the right fit however are willing to train from scratch for the right candidate as long as you meet the requirements.