D3 Search

D3 Search is actively seeking an Operations Coordinator on behalf of a prominent NY-based natl. law practice with a long-standing office located in West Los Angeles, CA (90067).

Position Title🎯:

Operations Coordinator

• Note: Legal industry and/or professional services industry experience is HIGHLY preferred.

Location/Map📌:

Los Angeles, CA (90067)

Employer Work Model:

Hybrid 4 onsite/1 remote work model.

Position Summary📒:

A prominent NY-based law practice is seeking an Operations Coordinator for its well-established Los Angeles office (90067). Reporting to the Operations Manager, this role will provide support to multiple departments in the law firm's long-standing Los Angeles office (90067). Success in this role requires experience working cross functionally and having excellent communication skills.

Key Responsibilities🗝:

• Provide administrative and organizational support to the facilities, reception, and catering/hospitality departments.
• Maintain accurate files, spreadsheets, expenses, and databases. Generate reports, notices, and announcements as directed.
• Assist with hospitality, office, and department events.
• Checks documentation of meetings in scheduling software--especially if multiple offices are attending meeting or if the meeting is otherwise hybrid. Seeking immediate clarification from meeting requestor and whomever entered the information if there are issues or items needing clarification.
• Receives outside guests into building and Loeb office.
• Processes office expenses in a timely fashion using Emburse.
• Orders supplies for office services, and facilities.
• Works collaboratively with cross-functional teams and departments across Loeb offices.
• Handles additional projects and tasks as assigned and necessary in support of facilities.
• Works collaboratively with outside vendors and building personnel.

Candidate Qualifications📢:

• Proficient in MS Outlook including Word, Excel, and PowerPoint.
• Proficient in allocating and reconciling expenses using ChromeRiver or Emburse.
• Knowledge of facilities procedures and practices.
• Associate’s degree preferred.
• Three years’ experience in facilities and operations in a professional services firm preferred.
• Proficient using Microsoft Excel, Word, and PowerPoint.

Annual Salary💵/Compensation💰 & Health Benefits:

Starting annual salary/comp. is 70K~DOE/DOQ plus a comprehensive health benefits package, generous PTO, paid parking onsite, high functioning & tenured support staff, annual reviews, etc.

If interested in this Operations Coordinator role with this respected NY-based natl. law practice with a long-standing office in Los Angeles, CA (90067), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Domenic Ferrante ~ D3 Search

📬domenic@d3search.com |☎213-785-2485

🌐www.d3search.com

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.