Conrad Interior Designs

High-End Residential Interior Design Purchasing Assistant / Procurement Coordinator — Jacksonville, FL

We are seeking a highly organized local Purchasing Assistant / Procurement Coordinator to support a high-end residential interior design firm serving Jacksonville, Ponte Vedra, St. Johns, the Beaches, Riverside, Avondale, Ortega, Amelia Island, and surrounding North Florida areas.

This is not primarily a design role. The main need is someone who can manage purchasing, vendor follow-up, order tracking, receiving, delivery coordination, invoice entry, and project organization. The right candidate should enjoy organization, purchasing, vendor follow-up, order tracking, and detailed administrative work as much as the creative side of interior design.

Responsibilities

• Enter vendor invoices, purchase orders, bills, and expenses into QuickBooks or similar software
• Place orders with vendors and track order confirmations
• Track deposits, balances due, lead times, shipping dates, and delivery dates
• Follow up with vendors on pricing, availability, backorders, freight, and receiving
• Coordinate receiving, delivery, vendor pickups, and install preparation
• Maintain project purchasing trackers by client, room, vendor, item, cost, and status
• Organize receipts, invoices, vendor quotes, product specs, and project files
• Communicate professionally with vendors, showrooms, delivery teams, and the internal design team
• Assist with occasional errands, showroom visits, site visits, and install support

Requirements

• Must be local to Jacksonville / North Florida
• Must be able to travel locally to client homes, showrooms, vendors, receiving locations, and project sites
• Strong Excel or Google Sheets skills
• Strong organization and follow-up skills
• Comfortable with QuickBooks, or willing and able to learn quickly
• Experience with purchasing, order tracking, vendor coordination, bookkeeping, interior design, construction, furniture, or home-related vendors preferred
• Detail-oriented, responsive, and able to manage many moving pieces at once

Preferred Tools / Experience

• QuickBooks
• Excel / Google Sheets
• Google Drive / Dropbox
• Studio Designer, DesignFiles, Mydoma, or Houzz Pro
• Canva
• AutoCAD or SketchUp helpful, but not required

Schedule & Pay

• Flexible part-time hours to start
• Estimated 10–20 hours per week depending on project flow
• $22–$32/hour based on experience
• $25–$35/hour for someone with strong interior design procurement and QuickBooks experience
• Contract-to-hire potential for the right person

To Apply

Please include:

1. Your location and availability.
2. Whether you are comfortable traveling locally for errands, showrooms, site visits, installs, and vendor pickups.
3. Examples of any purchasing tracker, order tracker, sourcing sheet, invoice entry process, vendor coordination work, mood board, presentation board, or design-related organization you have done.
4. Tools/software you are comfortable using.
5. A short note about why you would be a good fit for a purchasing and design operations support role.