Clinton Housing Development

Nature of Work

The Building Manager is responsible for managing the day-to-day management of buildings as assigned. Each building manager is assigned certain buildings for which they are the primary contact person. Building Managers are active on-call during the week and on assigned weekends and holidays on a rotational basis. The Building Manager-Administration additionally handles the administrative management of all CHDC managed properties including certification renewals, etc.

Responsibilities: Property Management

· Process building maintenance and repair projects and requests for assigned buildings.

· Monitor complaint log daily, process all requests, and concerns as necessary.

· Contact Director of Maintenance or Director of Housing Management before contracting vendors to complete maintenance and renovation projects for assigned building (including obtaining bids, writing purchase orders, verifying work completion

· Review and approve all bills and invoices for assigned buildings.

· Ensure that regular maintenance procedures occur, including but not limited to fuel delivery and extermination for all CHDC buildings and clients.

· Review rent arrears for assigned buildings and meet monthly with Building Management Department to coordinate with Social Services staff on rent recovery procedures and/or commence legal actions.

· Submit rent roll adjustments/Tenant Data Forms for all rent roll changes for units at assigned buildings to Director of Housing Management for approval.

· Conduct and manage with Building Management team tenant screening processes from open house to move-in for buildings and clients, and assist with all CHDC Tenant Selection.

· Process annual recertification for tax credit units.

· Prepare and deliver to HPD Sec 8 mod rehab applications, and move-in/move-out information

· Attend tenant meetings to address building management issues.

· Distribute monthly financial reports to CHDC clients.

· Attend monthly coop board meetings for assigned buildings.

· Represent CHDC in court cases that may involve rent settlements, evictions, harassment, etc.

· Act as primary contact person for city agencies when necessary.

· Produce monthly DHS Vacancy Reports.

· Maintain DHS standard incident reports.

· Provide regular supervision to front desk staff.

· Perform annual evaluations for front desk staff.

· Attend weekly staff meetings.

· Attend job related workshops, i.e. Tax Credit, etc.

· Act as on-call building managers on rotating nights, weekends and holidays and back up for other building managers.

Administration

• Handle all HPD, Sanitation Department, Fire Department and Building Department violation issues, if necessary
• Schedule and manage annual boiler inspections for all CHDC buildings and clients.
• Monitor and maintain current files on multiple dwelling registrations, fuel tank permits, heating plant-operating certificates for all CHDC owned and managed buildings.
• Prepare and execute apartment leases and subleases for buildings and clients.
• Process multiple dwelling registrations with HPD as required by law for all CHDC buildings.
• Apply for legal rent increases through DHCR in privately owned buildings.
• Register with DHCR all rent stabilized units in all CHDC buildings.
• Produce weekly reports for departmental open tasks.
• Produce, distribute and maintain tenant/coop meeting minutes/open tasks tracking.

Minimum Qualifications

• Five years’ experience in property management with heavy administrative oversight; experience working with diverse populations; experience working with affordable housing preferred.
• Computer literacy including MS Office and Access; excellent administrative and organizational skills, strong written and oral communication skills; ability to juggle multiple tasks; ability to work within timeframes; Spanish speaking a plus.

Reports to

Director of Housing Management.

Manages

Front Desk Staff