Clinton Housing Development

Nature of Work

The Building Manager is responsible for managing the day-to-day management of buildings as assigned. Each building manager is assigned certain buildings for which they are the primary contact person. Building Managers are active on-call during the week and on assigned weekends and holidays on a rotational basis. The Building Manager-Administration additionally handles the administrative management of all CHDC managed properties including certification renewals, etc.

Responsibilities: Property Management

· Process building maintenance and repair projects and requests for assigned buildings.

· Monitor complaint log daily, process all requests, and concerns as necessary.

· Contact Director of Maintenance or Director of Housing Management before contracting vendors to complete maintenance and renovation projects for assigned building (including obtaining bids, writing purchase orders, verifying work completion

· Review and approve all bills and invoices for assigned buildings.

· Ensure that regular maintenance procedures occur, including but not limited to fuel delivery and extermination for all CHDC buildings and clients.

· Review rent arrears for assigned buildings and meet monthly with Building Management Department to coordinate with Social Services staff on rent recovery procedures and/or commence legal actions.

· Submit rent roll adjustments/Tenant Data Forms for all rent roll changes for units at assigned buildings to Director of Housing Management for approval.

· Conduct and manage with Building Management team tenant screening processes from open house to move-in for buildings and clients, and assist with all CHDC Tenant Selection.

· Process annual recertification for tax credit units.

· Prepare and deliver to HPD Sec 8 mod rehab applications, and move-in/move-out information

· Attend tenant meetings to address building management issues.

· Distribute monthly financial reports to CHDC clients.

· Attend monthly coop board meetings for assigned buildings.

· Represent CHDC in court cases that may involve rent settlements, evictions, harassment, etc.

· Act as primary contact person for city agencies when necessary.

· Produce monthly DHS Vacancy Reports.

· Maintain DHS standard incident reports.

· Provide regular supervision to front desk staff.

· Perform annual evaluations for front desk staff.

· Attend weekly staff meetings.

· Attend job related workshops, i.e. Tax Credit, etc.

· Act as on-call building managers on rotating nights, weekends and holidays and back up for other building managers.

Administration

• Handle all HPD, Sanitation Department, Fire Department and Building Department violation issues, if necessary
• Schedule and manage annual boiler inspections for all CHDC buildings and clients.
• Monitor and maintain current files on multiple dwelling registrations, fuel tank permits, heating plant-operating certificates for all CHDC owned and managed buildings.
• Prepare and execute apartment leases and subleases for buildings and clients.
• Process multiple dwelling registrations with HPD as required by law for all CHDC buildings.
• Apply for legal rent increases through DHCR in privately owned buildings.
• Register with DHCR all rent stabilized units in all CHDC buildings.
• Produce weekly reports for departmental open tasks.
• Produce, distribute and maintain tenant/coop meeting minutes/open tasks tracking.

Minimum Qualifications

• Five years’ experience in property management with heavy administrative oversight; experience working with diverse populations; experience working with affordable housing preferred.
• Computer literacy including MS Office and Access; excellent administrative and organizational skills, strong written and oral communication skills; ability to juggle multiple tasks; ability to work within timeframes; Spanish speaking a plus.

Reports to

Director of Housing Management.

Manages

Front Desk Staff

Clinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.