Auto Now Financial Services

We are seeking a versatile, detail-oriented Executive Assistant & Accounting Specialist to serve as a trusted operational right hand to our leadership team.

This hybrid role is split roughly 50/50 between accounting/bookkeeping and high-level executive support. You will manage financial transactions and reconciliations for our real estate entities while keeping our CEO and CFO organized, proactive, and focused on strategic growth. This is an ideal position for a professional who thrives on variety, handles sensitive information with complete discretion, and enjoys working close to the heart of a multi-state business.

Key Responsibilities

Accounting & Financial Support (~50%)

·         Entity Bookkeeping: Manage AP/AR, bank reconciliations, and general ledger entries for real estate LLCs using QuickBooks Online (or similar software).

·         Personal Accounting: Handle selective personal account bookkeeping and expense tracking for executive leadership.

·         CFO Collaboration: Assist the CFO with month-end closing tasks, documentation prep, and routine financial reporting.

Executive & Real Estate Operations (~50%)

·         Executive Support: Manage the CEO’s calendar, inbox prioritization, travel arrangements (business and occasional personal), and meeting prep.

·         Real Estate Transaction Coordination: Track critical deadlines, escrow documentation, and closing requirements alongside title companies, lenders, and brokers.

·         Project & Vendor Management: Support tenant improvement (TI) and development projects by coordinating with contractors, vendors, and property managers.

·         Cross-Functional Liaison: Act as a smooth communication bridge between executive leadership, dealership operations, and external partners.

What We’re Looking For

·         Financial Experience: 2+ years of hands-on bookkeeping/accounting experience (QuickBooks proficiency strongly preferred).

·         Executive Support Background: Proven track record supporting C-suite executives, ideally in a multi-location, real estate, or multi-entity setting.

·         Real Estate Exposure: Familiarity with escrow processes, property management, or lease administration is a major plus.

·         Core Competencies: Exceptional discretion with sensitive financial data, strong organizational skills, and a proactive "get-it-done" mindset.

·         Location Requirement: Based in the Phoenix metro area with the ability to work in-office 2 days per week.