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Finance and Administration Manager

ABOUT LOUISVILLE VISUAL ART

Louisville Visual Art (LVA) is a nonprofit organization with more than a century of impact dedicated to bringing more art to more people in more places across Greater Louisville. It strives to improve lives through visual arts education, community outreach, and artist support. With youth art education, professional artist development, and art in public spaces, LVA nurtures Louisville's diverse artists throughout their creative lifecycles. From a multi-purpose art facility in the Portland neighborhood, LVA meets people where they are bringing art into neighborhoods, co-creating programs, and placing artwork in public spaces across the city. LVA envisions a city where more art reaches more people in more places, where everyone, in every neighborhood, has the opportunity to experience, create, and be inspired by visual art. LVA believes art is not a luxury but a public good, essential to individual wellbeing, community connection, and a vibrant, equitable future.

THE OPPORTUNITY

Louisville Visual Art is seeking a highly organized and detail-oriented accounting or finance professional for the position of Finance & Administration Manager. This role offers the opportunity to join a team guiding LVA through a period of growth and innovation while helping position the organization for another century of meaningful work impacting communities across Louisville.

The Finance & Administration Manager will support a dynamic nonprofit arts organization through a blend of financial management and operational leadership, playing a critical role in the financial infrastructure that advances LVA's mission.

Reporting to the Executive Director, the Finance & Administration Manager plays a central role in ensuring the organization's financial health and operational effectiveness. This position oversees core accounting functions including bookkeeping, cash management, account reconciliations, and the preparation of monthly financial reports. In addition, the role supports records compliance and provides critical reporting and administrative support to leadership.

This is a part-time position with impact across multiple functional areas. Typical office hours are Monday through Thursday at LVA's hub in Louisville's Portland neighborhood and offers flexibility within the onsite work schedule.

CANDIDATE PROFILE AND RESPONSIBILITIES

Financial Management Support

• Maintain accurate financial records; manage daily bookkeeping in QuickBooks
• Oversee cash flow (receipts/disbursements) with strong controls and documentation
• Manage A/P and A/R, ensuring timely, accurate processing
• Ensure timely billing, collections, and disbursements in compliance with regulations
• Track program and organizational expenses
• Prepare and deliver monthly financial reports to leadership
• Perform monthly reconciliations and assist with year-end close

Nonprofit Accounting and Compliance

• Manage nonprofit-specific accounting practices including fund accounting principles
• Prepare and/or coordinate IRS Form 990 filings
• Process W-2s and 1099s; Ensure compliance with payroll taxes and reporting requirements
• Maintain familiarity with accrual accounting and nonprofit revenue recognition
• Support preparation for periodic financial audits

Operations and Administration Support

• Contribute to program operations and special events
• Provide reporting and organizational support to leadership
• Help identify opportunities and implement process improvements
• Partner with development team to reconcile financial data
• Support financial aspects of employee benefits enrollment

QUALIFICATIONS

• Bachelor's degree in accounting, finance or related field required
• Minimum 3+ years of hands-on accounting experience required
• Experience with nonprofit accounting required
• Strong proficiency in QuickBooks
• Exceptional organization, attention to detail and a commitment to accuracy
• Collaborative mindset with ability to work across departments
• Self-motivated and proactive; manages multiple priorities with strong follow-through

COMPENSATION AND BENEFITS

This position is a part-time, exempt professional role and is eligible for benefits. Compensation is commensurate with experience with an anticipated salary in the range of $30,000-$32,000 for a 20-hour work week. LVA offers a highly competitive benefits package including 100% employer-paid medical, dental, and vision insurance (individual coverage), a 3% employer match on a SIMPLE IRA retirement plan, paid time off, and paid holidays as well as an employer-paid basic term $25,000 life insurance policy.

CONTACT

Ashley|Rountree and Associates has been exclusively retained by Louisville Visual Arts to oversee this search. To apply for this position, please submit a cover letter and resume. For confidential questions or inquiries, contact Sarah Williams at swilliams@ashleyrountree.com

LVA is an equal opportunity employer and does not discriminate based on gender, race, age, creed, sexual orientation, or any other protected class.