All World Management

Executive Assistant – Executive Operations & Platform Support

About the Role

We are looking for a highly capable Executive Assistant to serve as a true extension of executive leadership within a multi-entity family office and operating platform. This is not a traditional administrative role. You will sit at the center of a complex ecosystem spanning investments, operating companies, partnerships, and advisors—and help bring structure, momentum, and follow-through to executive priorities.

The right candidate is highly organized, calm under pressure, detail-oriented, and proactive by default.

What You’ll Do

• Act as a right hand to executive leadership, managing calendars, priorities, and information flow across multiple companies and stakeholders

• Coordinate meetings across internal teams, portfolio companies, external partners, and advisors—owning agendas, preparation, follow-ups, and action tracking

• Manage high-volume email and communications with sound judgment and discretion

• Handle complex travel planning, logistics, and expense reporting across entities

• Support hiring, onboarding, and internal coordination as the platform grows

• Build and maintain systems, workflows, and documentation to improve efficiency and clarity across the organization

• Track deadlines, commitments, and next steps to ensure executive initiatives move forward

• Assist with special projects, operational initiatives, and ad-hoc problem solving as needed

• Serve as a trusted point of coordination in a fast-moving, high-expectation environment

Who You Are

• Exceptionally organized with strong attention to detail

• Proactive, resourceful, and able to anticipate needs before they arise

• Comfortable operating in a dynamic, multi-company environment

• Discreet and trustworthy with confidential and sensitive information

• Clear, professional communicator with strong writing skills

• Able to manage competing priorities without losing momentum

Qualifications

• Advanced proficiency in Google Workspace (Calendar, Docs, Sheets, Drive, Gmail)

• Strong organizational, communication, and time-management skills

• Ability to work onsite and adapt to shifting priorities

• Prior experience supporting senior executives or complex organizations preferred

Why This Role Is Different

This role offers exposure to how a modern family office and operating platform functions across investments, strategy, operations, and partnerships. You’ll work closely with leadership, gain real responsibility, and play a meaningful role in keeping a complex organization running smoothly.