ADVANCED ASSOCIATION MANAGEMENT

Association Manager Duties 

Handle all phases of management duties for Associations being managed by Advanced Association Management Group (AAMG) to include but not limited to:

· Work with AAMG’s PCAM, Robin Stortz, to assure the proper direction in handling Associations contracted with AAMG.

· Field phone calls and emails from Owners, vendors, real estate companies, insurance companies, etc. providing answers in a reasonable amount of time.

· Attend Board meetings for assigned associations based on contractual obligations of AAMG.

· Work with others in the company to accomplish requests made by individual Boards either during an official meeting or via phone and email conversations.

· Provide requested information to Boards / Associations in a timely manner to meet established deadlines.

· Provide board packets at least 3 days in advance of their next meeting.

· Complete property inspections as required.

· Review incoming ARC applications for accuracy, forward to architectural committee or Board’s, follow-up with approvals or disapprovals as determined by the review committee.

· Determine Delinquent Owners accounts, sending required letters to collect past due amounts.

· Work with association’s legal counsel to fulfill the association’s fiduciary duties of collection of delinquent association funds.

· Advise the Board of Directors on of policies and guidelines of their governing documents when decisions/ actions by the Board are being determined.

· Prepare specifications and request for proposals for contractors/vendors. Evaluate proposals, make recommendations to the Board of Directors and oversee contract work being performed in conjunction with maintenance coordinator.·

Receive required number of proposals for any projects initiated by Board request. Work with Maintenance Coordinator to obtain proposals in a timely manner. No work can begin without signed approval by the Board of Directors.

· Review invoices on proposals once the work is complete, inspected and approved for payment. Submit invoices to accounting for payment.

· Responsible for the day to day operations of your assigned associations.

· Maintain a working knowledge of the association’s responsibilities including: common areas, neighborhood common areas, property lines and landscaping easements.

· Review plats and plans to obtain knowledge of property lines, easements, and common areas.

· Work with city and county offices and legal counsel to clarify the association’s areas of responsibility.

· Prepare draft budget for the associations for the upcoming year based on governing document deadlines and procedures.

· And other items of responsibility as needed.

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It is the desire of Advanced Association Management Group to not overburden any Association Manager, so every effort to distribute work will be made so that no one person is required to work an excessive numbers of hours to accomplish the goals of managing associations and handling day to day obligations of the company. It is the responsibility of the Association Manager to keep management informed of excessive hours based on board requests for work so changes can be made to redistribute work to lessen the burden of the Association Manager.

Being a smaller company we are more like a family than just co-workers.