Administration & Finance

HR Coordinator

The HR Coordinator provides administrative and operational support to the Human Resources team across a variety of functions, including recruitment, onboarding, employee records management, benefits administration, and training and development. This role serves as a key point of contact for employees and managers, ensuring a positive employee experience while maintaining accuracy, confidentiality, and compliance with company policies and employment regulations.

At Advocates, we provide comprehensive services for people facing developmental, mental health, or other life challenges.

We're a nonprofit, mission-driven organization with a person-centered approach, empowering the individuals we support to make choices, build independence, and live full, meaningful lives. Our work is rooted in respect, compassion, and inclusion, and we envision a world where individual differences are appreciated and celebrated.

At Advocates, we value the ideas, experiences, and contributions of employees and are committed to fostering a supportive, welcoming culture where everyone can grow and thrive.

Minimum Education Required

High School Diploma/GED

Responsibilities

• Serve as the primary customer service contact for the Human Resources and Training departments, responding to employee, manager, and applicant inquiries in a timely and professional manner.
• Assist with the administration of human resources programs, policies, and procedures for all employees.
• Maintain, organize, and manage personnel records and files in accordance with established guidelines and retention requirements.
• Support the recruitment and onboarding process by:
• Processing pre-employment and onboarding documentation.
• Submitting IT access and equipment requests.
• Supporting the E-Verify process.
• Ensuring completed new hire documentation is accurately routed to appropriate departments.
• Process and maintain employee information within the Human Resources Information System (HRIS), including new hires, employee status changes, and updates to personal information.
• Coordinate training room scheduling and logistics for the Training Department.
• Manage training rosters and distribute training-related communications, including registration confirmations, reminders, and attendance follow-up notifications.
• Perform general administrative duties, including word processing, copying, filing, scanning, data entry, and document preparation.
• Attend and actively participate in supervision and staff meetings.
• Perform all duties in accordance with agency's policies and procedures.
• Strictly follow all agency Performance Standards.

Qualifications

• High School Diploma or G.E.D, Associates or higher degree in related field preferred.
• 2 years' administrative experience required. 1-2 years' experience in human resources preferred.
• Must be able to perform each essential duty satisfactorily.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to maintain strict confidentiality and exercise discretion with sensitive information.
• Strong customer service and interpersonal skills.
• Excellent organizational skills with strong attention to detail.
• Ability to effectively manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while also contributing effectively within a team environment.
• Ability to follow direction and adapt to changing priorities.

Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.